Accounting Administrator

Accounting Administrator / Accounting Assistant

Palm Springs, Florida

Full-Time | On-Site

$20-25/hour (based on experience)

Job Summary

Growing commercial electrical subcontractor) is seeking a reliable and detail-oriented Accounting Administrator to support our busy accounting department.

This role focuses on high-volume data entry, administrative support, and basic accounting tasks across Accounts Payable, Accounts Receivable, Payroll, and HR. Ideal for someone looking to grow their accounting career in a fast-paced construction environment.

Key Responsibilities

Accounts Payable (AP):

• Enter and process vendor invoices
• Match invoices to purchase orders and job records
• Maintain vendor files (W-9s, insurance, lien waivers)
• Assist with payment processing

Accounts Receivable (AR):

• Assist with customer invoicing and billing documentation
• Track billing status and maintain organized records
• Support collections follow-up

Payroll / HR Support:

• Assist with timecard collection and data entry
• Maintain employee and onboarding records

General Accounting / Administrative:

• Maintain organized digital and paper files
• Assist with job cost documentation
• Support month-end tasks and reporting
• Provide general administrative support to accounting team

Qualifications

• 1–3 years of accounting, bookkeeping, or administrative experience
• Strong attention to detail and accuracy
• Comfortable with high-volume, repetitive tasks
• Basic understanding of accounting principles
• Proficient in Microsoft Excel and Office
• Strong organizational and time management skills

Preferred (Not Required)

• Construction or subcontractor accounting experience
• Familiarity with job costing
• Experience with accounting software (Sage, Viewpoint, QuickBooks, etc.)
• Knowledge of lien waivers or construction documentation

Why Work With Us

• Established and growing company with steady work
• Opportunity to learn multiple areas of accounting
• Team-oriented environment
• Growth potential within the company

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person