Accounting and Purchasing Specialist

Description:

Position Overview:
We are looking for a detail-oriented and proactive Accounting & Purchasing Specialist to join our team at our Valparaiso location. This full-time role plays a key part in supporting our accounting operations, overseeing full-cycle Accounts Receivable and Accounts Payable, and coordinating purchasing activity for our parts department.

As a leading outdoor power equipment dealership with four locations, we offer a stable, team-driven work environment where your contributions directly impact day-to-day operations. If you’re someone who enjoys a mix of financial and operational responsibilities—and thrives in a structured, fast-paced setting—we want to hear from you.

Key Responsibilities:

Accounts Receivable:

• Process customer payments (credit card, check, ACH) and apply them to statements/invoices
• Reconcile daily bank deposits and credit card charges for all store locations
• Communicate with customers’ A/P departments to ensure accurate billing and contact details
• Set up and manage new charge accounts, including credit approval process
• Monitor and follow up on aged receivables; work with Store Managers to collect payments
• Recommend credit holds or account terminations based on payment history
• Generate and distribute monthly customer statements and invoices

Accounts Payable & Purchasing Coordination:

• Match purchase orders with invoices and shipping documents for payment approval
• Coordinate parts order tracking, including backorders and delivery discrepancies
• Communicate order status with store personnel and help resolve issues promptly
• Collaborate with the VP of Parts & Service to review and optimize order quantities
• Submit unit registrations and process manufacturer rebates
• Reconcile company credit card transactions and ensure appropriate documentation

Requirements:

Qualifications:

• Associate’s degree or higher in Accounting, Business, or related field (or equivalent hands-on experience)
• 5+ years of experience in accounting and/or purchasing
• Experience in full cycle AP and full cycle AR preferred
• Strong proficiency in Microsoft Excel, Outlook, and Word
• Exceptional attention to detail and organizational skills
• Strong verbal and written communication abilities
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Reliable, trustworthy, and team-oriented