Accounting Clerk

Job Summary

ORE is a leading firm in the landscape architectural industry. We design metal elements and systems for landscape architects and contractors. We are looking for an Accounting Clerk who shares our commitment to function and detail. Working with our existing accounting team, you will ensure our financial data is as precise and durable as the products we manufacture. This role is essential for maintaining the clarity and accuracy our leadership team needs to support ORE’s consistent growth.

Benefits

• 10 paid holidays yearly
• Paid Time Off (PTO)
• Competitive pay with regular pay increases
• Tuition and certification reimbursement
• Exceptional facility that is clean, safe, organized and well lit
• Medical, Dental & Vision Insurance
• Life & Disability Insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Dependent Care Reimbursement Account (DCRA)
• Employee Assistance Program (EAP) including free counseling for employees
• Retirement saving plan with 401K company match program
• Your safety is our priority - safe and clean workplace that goes above required guidelines
• Regular staff meetings to increase communication
• Summer and Holiday Parties
• Employee recognition
• Monthly social events
• Free coffee, tea, and espresso
• Onsite food market

Qualifications & Skills

• Minimum of 3–5 years of progressive experience in accounts payable, accounts receivable, or general accounting is required.
• An Associate’s or Bachelor’s degree in Accounting is preferred
• Fundamental understanding of GAAP (Generally Accepted Accounting Principles).
• General math skills and a strong aptitude for accurate financial calculations.
• Proven experience in billing, cash application, and collections.
• Strong understanding of the billing cycle and its impact on the general ledger.
• Exceptional professional communication skills for resolving past-due accounts with customers.
• Ability to reconcile customer accounts and identify billing discrepancies with high precision.
• Advanced proficiency in Microsoft Excel, including Pivot Tables and LOOKUPs.
• Proficient with Microsoft Office, including Word and Outlook.
• Experience with ERP or accounting software; NetSuite experience is a plus.
• Proficient in high-volume data entry and digital information management.
• High level of attention to detail and accuracy.
• Strong organizational skills and the ability to maintain clean, accessible records.
• Ability to prioritize and meet competing deadlines in a fast-paced environment.
• Ability to analyze information and identify discrepancies.
• High level of discretion and confidentiality when handling sensitive financial records.
• Professional written and verbal communication skills.
• Strong problem-solving skills.
• Ability to work collaboratively with all departments at ORE.

Responsibilities & Duties

• Review, verify, and match invoices and check requests.
• Ensure invoices are entered into our system and (if applicable) matched to POs daily.
• Enter, upload, and set up payment for invoices in system, including preparing electronic transfers and check runs.
• Generate and send accurate customer invoices and credit memos.
• Process and record incoming payments (checks, ACH, and wire transfers) to ensure timely cash application.
• Review customer aging reports and perform proactive follow-up on past-due accounts.
• Verify and resolve any pricing or shipping discrepancies affecting customer payments.
• Maintain a high level of accuracy in all financial data entry.
• Track expenses and process expense reports, including credit cards.
• Ensure expense reports match the company travel policy.
• Monitor accounts to ensure all payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Manage vendor and customer inquiries and maintain comprehensive records for financial correspondence.
• File all incoming financial records both physically and on our server.
• Assist with month-end closing and reconciliation.
• Assist the accounting team in reconciling statements and with budget variances.
• Provide supporting documentation for internal and external audits.
• All other duties and responsibilities as assigned.

Schedule & Pay

• Full-time position: Mondays through Fridays, 8:00 am – 4:30 pm.
• This position is in office, remote work is not available.
• Hours may vary slightly depending on business needs and demands.
• $45,000 - $55,000 annual pay; depending on experience and abilities.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. While performing the duties of this job, the employee is regularly required to sit, walk, talk and/or hear. The employee must also occasionally lift and/or move up to 25 pounds. Works from a normal office setting; however, performs a significant amount of time on the production floor of the facility. May need to work in a variety of temperatures. The noise level in the work environment may range from moderate to loud.

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