Accounting Coordinator

Accounting Coordinator

College Possible National Office

This Work Is Our Mission

At College Possible, we believe talent is universal. For many students, the path to college can feel overwhelming or out of reach. That's where you come in.

We support students on their journey to higher education by providing personalized coaching, resources, and guidance. When you join College Possible, you become part of a team dedicated to making college access and success a reality. Together, we help students navigate the admissions process, overcome challenges, and earn their degrees.

Our Impact

87% of College Possible students are admitted to college and are enrolled at 866 colleges and universities across the United States. Nationwide, we've served 99,000+ students since 2000.

Why Join Our Team?

When you work at College Possible, you're not just taking a job-you're advancing a mission to help more students get to and through college. You'll play a direct role in helping students achieve their educational goals and build brighter futures.

Key Benefits

✅ Professional Growth Access training, mentorship, and career development opportunities as you support student success.

✅ Mission-Driven Impact Make a direct difference in students' lives by helping them access and complete college.

✅ Collaborative Community Join a team that values teamwork, innovation, and excellence in service of students.

✅ Work-Life Balance Enjoy flexible work options, unlimited PTO, and resources to support your well-being.

Your Role as Accounting Coordinator

The Accounting Coordinator will have the responsibility for supporting the financial monthly closing process. This role is responsible for accurately coding invoices, ensuring proper approval and entering them into the accounts payable system for timely payment. This role will also oversee all aspects of the employee reimbursement process. In addition to these key responsibilities, this role will perform the payroll import process and record all banking activity to the general ledger. This role will assume project management responsibilities as we continue to implement new systems and processes to improve efficiency. The role will assist in managing annual audits and fulfill other accounting requirements, as needed.

Accounts Payable: Manage all Accounts Payable functions. Maintain current and accurate vendor records and process weekly expense transactions including invoices, reimbursable employee expenses and company credit card charges. Perform weekly check runs and process electronic payments through online banking portal.

General Accounting: Create and enter general ledger journal entries for month-end close. Ensure proper documentation and retention of accounting records as required by all applicable laws. Establish and document accounting procedures for the organization that provide for business continuation. Protects organization's value by keeping information confidential. Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.

Account Reconciliations: Perform account reconciliations as necessary to verify and validate entries into the accounting system. Perform monthly entry of all banking activity and support Senior Director of Finance with the completion of monthly bank account reconciliations. Review and assist with the preparation of account reconciliations prepared by other finance team members. Provide guidance on account reconciliation preparation, as needed.

Monthly Financial Statements and Year End Close-Out: Prepare journal entries as needed so that revenue and expenses are properly allocated to program and support functions. Update and retain all supporting documents and subsidiary records.

Budget Preparation: Prepare site expense budgets in close collaboration with site personnel and other members of the finance team. Assist other members of the finance team with budget for prepaid expenses and depreciation for all College Possible sites.

Audit Engagements: Work with the Senior Director of Finance and Finance Manager in planning and preparation for any and all audits, College Possible is subject to a Federal organization-wide audit annually (Office of Management and Budget A-133). Provide guidance during the audit as needed and assist with management responses as required.

Ethical Practices: Complies with all federal, state, and local fiduciary requirements. Adheres to College Possible's standard operating procedures and ethical guidelines.

Cross Functional Teamwork: Collaborates with the other departments to support overall department goals and objectives, as it relates to the Finance Department. Assist in development and implementation of new procedures and features to enhance the workflow of the department. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

Training: Provide training to new and existing staff as needed for expense reimbursement and accounts payable functions.

Other duties as assigned.

What You Bring

Education/Certifications/Licenses:

• Bachelor's degree in Finance, Accounting or related field preferred;

Related Work Experience:

• A minimum of three years of work experience in an office environment;
• Experience in the field of non-profit accounting or fundraising preferred.

Computer/Software Skills:

• Strong computer skills, including demonstrated proficiency in Microsoft Office suite (Excel/Word/Outlook/PowerPoint) and accounting software;
• Experience with accounting applications such as Sage Intacct, QuickBooks, or similar software required.

Other Skills, Abilities and Requirements:

• Demonstrated ability to get work done through others;
• Strong attention to detail and eagerness to create orderly systems and processes;
• Excellent written and verbal communication skills and strong interpersonal skills;
• Self-starter with the ability to take initiative and prioritize multiple projects and deadlines simultaneously in a fast-paced environment;
• Problem solver; flexible and adapts easily to change;
• Demonstrates respect, honesty, integrity, and fairness to all;
• Strives to be "solution-focused" rather than "problem-focused" and presents recommendations that best meet the needs of the organization and stakeholders

What We Offer

In addition to joining a committed, diverse, values-based organization, we offer:

• An opportunity for you to have a tremendous impact both internally and in the broader country.
• A competitive salary.
• Excellent benefits including complete health, dental, life, short-term and long-term insurance.
• 401(k) retirement plan.
• Encouraged sustainability through an unlimited paid time off program.
• Personalized professional development and growth opportunities.

To Join Our Growing College Possible Team

Please apply at: www.CollegePossible.org/careers Include a resume and cover letter.