Accounting Specialist

Job Overview

The Accounting Specialist is a full time position for the Alaska Center for the Blind and Visually Impaired (ACBVI). A Part-Time position will be considered based on experience. This critical role ensures daily execution of all accounting operations, grant compliance, revenue management, and audit readiness. Key priorities include:

• Preparing budgets and financial reports
• Processing expenditures, payroll, and reimbursements
• Securing grant revenues and PCI-compliant donations
• Maintaining cost-effectiveness and long-term sustainability

The position's duties include insurance, facility costs, monthly/year-end reporting, inventories, and audits. All duties must comply with grant conditions, contracts, Community Rehabilitation Program Standards, state/federal regulations, and ACBVI policies.

Qualifications

Preferred:

• Bachelor’s degree in Accounting, Business Administration, or related field
• 5+ years of progressively responsible accounting experience in non-profits or government/public agencies
• Required: Proficiency with Sage Accounting System
• Required: Experience with State of Alaska/DVR grant billing and PCI DSS compliance
• Valid Alaska Driver’s License, clean driving record, proof of auto insurance, and reliable personal vehicle for work-related errands (e.g., bank deposits, supply pickups)

Minimum:

• Bachelors degree in Accounting, Business Administration, or related field
• 10+ years of progressively responsible accounting experience in non-profits or government/public agencies
• Required: Proficiency with Sage Accounting System
• Required: Experience with State of Alaska/DVR grant billing and PCI DSS compliance
• Valid Alaska Driver’s License, clean driving record, proof of auto insurance, and reliable personal vehicle for work-related errands

Required Knowledge, Skills, and Abilities

Knowledge of:

• GAAP and non-profit financial procedures
• Budget development, forecasting, and fiscal management
• Cost analysis, expenditure monitoring, grant billing, and PCI DSS compliance
• State of Alaska and DVR reimbursement processes

Skill in:

• Operating Sage 100 and standard office equipment
• Preparing grant invoices, reconciliations, and compliance reports
• Managing payroll, benefits, and grant-coded reimbursements
• Secure donation processing (Cornerstone, Suran/Paragon)

Ability to:

• Execute multiple tasks under tight deadlines with accuracy
• Train staff on financial systems and compliance
• Analyze data and make timely, compliant decisions
• Maintain confidentiality, integrity, and initiative in a collaborative environment

Principal Responsibilities

General Ledger & Reconciliation

• Record all transactions (cash/in-kind, payroll, payables, journal entries) accurately and on time.
• Reconcile bank statements to general ledger monthly.
• Monitor and reconcile all accounts monthly, including CDs, gaming funds, investments.

Grant & Revenue Management

4. Prepare and submit monthly invoices for all five Older Blind grants:

• Anchorage - Fairbanks - Rural - Braille - Mat-Su
• Manage DVR Fee-for-Service billing, track funds billed vs. received, and bill for all client devices.
• Process all donations via Cornerstone and Suran/Paragon.
• Maintain full PCI DSS compliance (annual SAQ, quarterly scans, staff training).

Payroll & Personnel

8. Process bi-weekly payroll with leave accruals and grant time allocation.

9. Administer benefits (Moda, dental, Aflac, Colonial Life) and Workman’s Comp fees.

10. Process reimbursements (mileage, per diem, travel) with grant coding.

11. Set up payroll records, update direct deposits, and maintain confidential files.

12. Research and present insurance options before renewal.

13. Prepare quarterly payroll taxes and year-end IRS forms (W-2, 1099, Form 990 support).

Purchasing & Accounts

14. Process all payables (utilities, licensing, landscaping, pest control, inspections).

15. Reconcile vendor statements, prepare checks, obtain signatures, and distribute.

16. Maintain and reconcile accounts receivable monthly.

Financial Reporting

17. Deliver grant-specific and program-level reports on funder timelines.

18. Prepare monthly internal reports for Executive Director and Board:

• Comparative P&L - Budget vs. Actual - Balance Sheet - Cash Flows
• Reconcile petty cash and Aids and Appliances fund.
• Attend Finance Committee meetings with prepared materials.

Budgeting

• Comparative P&L - Budget vs. Actual - Balance Sheet - Cash Flows
• Draft annual budget with staff; present to Executive Director and Finance Committee.
• Review budget quarterly and recommend adjustments.
• Submit final budget to Board and State of Alaska; prepare January amendments.

Inventory & Audit Support

24. Maintain equipment/furnishings inventory and depreciation schedules.

25. Conduct annual canes (Aids and Appliances) inventory.

26. Lead audit preparation and serve as primary auditor liaison.

Administration & Support

27. Assist in grant and fee-for-service development.

28. Train staff on Sage 100, grant coding, PCI, and procedures.

29. Implement best practices and document workflows.

30. Provide weekly financial updates to leadership.

31. Attend staff meetings and professional development.

32. Perform other duties as assigned.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person