Accounting Specialist

JOB
We are seeking a detail-oriented and organized Accounting Specialist to join our dynamic Accounting and Finance team. In this role, you will primarily support Accounts Payable (AP) functions, including processing vendor invoices, assisting with weekly payment runs and serving as the sole backup for AP check runs during staff absences. You will also provide backup support across the department, including billing and cash application for Accounts Receivable (AR), data compilation and reconciliation for General Accounting, assist with documenting processes and work on special projects. The ideal candidate thrives in a collaborative environment, follows established procedures and can balance routine responsibilities with project-based work.To apply: click the "Apply" link located just above the position description, log-in and follow the instructions provided.Questions regarding this position can be directed to Randa Hamid at Randa.Hamid@mspmac.org or 612-713-8726. Applications will be accepted until 3:00 p.m. on Friday, March 13, 2026.MAC is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, gender, age, nationality, or disability.MAC complies with the Americans with Disabilities Act. If an accommodation is required for you to participate in the application process because of a disability, please contact Tekia Jefferson at 612-726-8196 or Tekia.Jefferson@mspmac.org.

EXAMPLE OF DUTIES
JOB DUTIESAccounts Payable (AP)Invoice processing: Review invoices and backup for accuracy, completeness and compliance.Process all utility invoices and maintain accounting records for accurate coding.Input data into enterprise system using either the manual or automated process, as appropriate.Support the implementation of the enterprise AP Automation tool, assisting with training the OCR, developing templates, communicating with stakeholders and related tasks, as needed.Provide internal and external customer service by researching invoice issues, resolving them in a timely and professional manner and communicating with vendors and MAC staff.Assist with AP year-end processes including 1099s, unclaimed property and audit requests.Serve as the primary backup for Accounts Payable, including: Coordinating approvals and releasing invoices for payment.Printing checks and registers.Preparing ACH and positive pay files for bank transmission.Distributing and mailing checks.Reviewing and filing vendor payment documents.Accounts Receivable (AR) Back-up (as needed)Process automatic receipts.Initiate automated billing (ex. retiree benefit billing).Retrieve and record reports.General Accounting and OtherReconcile daily sales reports and adjust system-generated journal entries.Maintain multiple tracking spreadsheets.Assist with month-end close by downloading various reports from sales systems.Provide input and demonstrate initiative to help MAC continuously improve AP and AR functions.Maintain AP and AR process documentation for training and internal controls.Assist and provide back-up for other finance positions, as needed.Perform other duties as assigned.

SUPPLEMENTAL INFORMATION
This position provides an opportunity for on-site and remote work. MAC's remote work policy requires employees to be on-site three days of the week. Among the three on-site days, one of them must be either a Monday or a Friday.