Accounting Specialist

Department: Finance Job Status: Full Time

FLSA Status: Hourly Reports To: Accounting Manager

Grade/Level: Amount of Travel Required: <5%

Work Schedule: Monday-Friday Positions Supervised: NA

POSITION SUMMARY

Perform accounting and various tasks related to the efficient maintenance and processing of accounts receivable and accounts payable transactions. These include, but are not limited to, creating and distributing customer invoices, managing A/R aging and collection of past due balances, processing vendor invoices for payment, and any other tasks so directed as it relates to A/R and A/P.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

• All positions are required to know, understand and follow all corporate guidelines as outlined in the company handbook.
• All positions are required to follow federal, state, local and company safety guidelines and procedures at all times while working on company premises or doing company business.
• All positions will at times be required to perform company related duties beyond the scope of the job title and description.

Essential Functions Statement (s)

• Utilize software programs like Quickbooks, Beanworks, Excel, Word, Teams, and Adobe Acrobat PRO to perform duties and responsibilities, with intermediate level of proficiency.
• Maintain Accurate Billing Templates to record revenue by contract details.
• Maintain Customer Contract Files.
• Generate Invoices in Quickbooks and distribute to customers.Generate Monthly Accounts Receivable reports and distribute them.
• Process cash receipts, credit card payments, posting of receipts.
• Reconcile credit card statements.
• Assist with bank account reconciliation.
• Set up vendor invoices for payment.
• Maintain Vendor accounts.
• Multitude of other duties as directed by the Accounting Manager and leadership.

POSITION QUALIFICATIONS

Education: Requires an associate degree in accounting, finance, or other related field OR 2 years of work experience in a related field on a year for year basis.

Skills and Abilities Required:

• Problem solving: Demonstrated ability to identify and resolve problems in a timely manner and appropriately gather and analyze information.
• Interpersonal skills: Ability to maintain confidentiality, be open to innovative ideas, and work successfully both on an independent basis and on a team. Demonstrated ability to effectively interact with a wide range of management styles within the Company and build community relationships.
• Oral communication: Ability to organize thoughts and speak persuasively in positive or negative situations, demonstrate group presentation skills and conduct effective meetings.
• Written communication: Strong writing skills using good spelling, punctuation, grammar; detail-oriented in editing written documents; ability to present numerical and statistical data effectively; and ability to accurately interpret and communicate written information.
• Planning and organizing: Ability to prioritize and plan work activities to ensure the timely completion of projects and development of realistic action plans.
• Quality: Demonstrate accuracy and thoroughness and monitor own work to ensure quality.
• Adaptability: Able to quickly adapt and respond to a rapidly changing work environment and manage competing demands in a productive manner.
• Dependability: Demonstrated ability to consistently be at work and on time as scheduled, follow instructions, respond to management direction, and solicit feedback to improve performance.
• Character: Honest, assertive and systematic.

PHYSICAL DEMANDS

Physical Demands Lift/Carry

Stand O (Occasionally) 10 lbs or less O (Occasionally)

Walk O (Occasionally) 11-20 lbs O (Occasionally)

Sit F (Frequently) 21-50 lbs O (Occasionally)

Handling / Fingering F (Frequently) 51-100 lbs O (Occasionally)

Reach Outward O (Occasionally) Over 100 lbs O (Occasionally)

Reach Above Shoulder O (Occasionally) Push/Pull

Climb O (Occasionally) 12 lbs or less O (Occasionally)

Crawl O (Occasionally) 13-25 lbs O (Occasionally)

Squat or Kneel O (Occasionally) 26-40 lbs O (Occasionally)

Bend O (Occasionally) 41-100 lbs O (Occasionally)

N (Not Applicable) Activity is not applicable to this occupation

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+ hrs/day)

F (Frequently) Occupation requires this activity 33%-66% of the time (2.5 – 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Landmark Student Transportation offers medical, dental, vision, life, plus much more effective the first of the month following 30 days of employment. 401k with matching effective on the first of the month after 3 months of service.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and / or assign tasks for the employee to perform, as the Company may deem appropriate

Compensation: Based on Experience