Accounting Specialist

Link Transit is seeking a detail-oriented Payroll & Accounting Specialist to join our Finance team. Under the direction of the Finance Manager, this position performs a variety of accounting and financial recordkeeping functions, including complex payroll processing, accounts payable and receivable support, bank reconciliations, and other fiscal activities that help ensure the accuracy and integrity of the agency’s financial operations.

This role requires strong attention to detail, discretion when handling confidential payroll information, and effective collaboration across departments. Experience with payroll processing and accounting practices is important, and candidates with experience working in the public sector or with public employees are strongly preferred.

This position is on-site and requires in-person work at our location. Remote work is not available for this role.

• 2026 Pay range: $33.37- $41.67 per hour (hiring range: $33.37 - $35.06)
• Days/Hours: Workdays are Monday through Friday from 8am to 5pm, with flexibility.
• Benefits: Excellent benefit package including full family health benefits, general leave, paid holidays, PERS (Public Employees Retirement System) and 457 Deferred Compensation program with matching. Link Transit does not contribute to the retirement portion of Social Security.

Employment with Link Transit is contingent upon the successful completion of a pre-employment drug test and background check. Link is an EOE and has a Drug/Tobacco-free workplace policy. For more information on Link's EEO policy go to www.linktransit.com.

EXAMPLES OF DUTIES:

Perform complex payroll processing for 120+ bargaining unit and 75+ non-bargaining unit employees twice monthly using computerized equipment according to established schedules to ensure timely and accurate payroll. Enter Personnel Action Requests to ensure payroll information and changes are captured. Create digital records retention file for each payroll cycle.

Understand collective bargaining agreement to ensure accurate payments and deductions for employee benefits.

Reconcile and process employee benefit accrual payments.

Responsible to learn proprietary web-based software systems such as Department of Retirement Systems (DRS), MissionSquare, AFLAC, etc.

Ensure timely payment of payroll tax deposits.

Complete employment verifications as needed.

Complete wage garnishment forms as needed.

Crosstrain with agency Accountant on month-end closing and other processes as defined.

Create requisitions as needed.

Audit accounts payable for proper documentation including authorizing signatures, account numbers, requisitions, purchase orders, and other data; verify data against vendor statements; check quantities, extensions and tax calculations; process payments weekly and file documentation according to established policies and procedures.

Perform review of reconciled bank accounts.

Perform backup for accounts payable and purchasing card processing when needed.

Perform backup of bank account reconciliation when needed for advance travel, petty cash, and fare accounts. Must be able to work closely with staff members to obtain documentation and resolve discrepancies.

Process accounts receivable as assigned; prepare deposits; check records for accuracy.

Gather and submit payroll and financial data for various audits and reviews.

Assist in records retention for Finance Department.

Assist the Finance Manager, Accountant and other agency managers with special projects and financial recordkeeping as required.

Prepare and maintain records and reports related to accounts payable and accounts receivable.

Communicate with agency personnel and administrators to obtain and provide information and resolve financial recordkeeping issues and discrepancies.

May perform backup for input of daily fuel reports and inspections as needed.

May perform backup for Maintenance Department payroll time entry.

Perform a variety of general clerical duties including typing, filing, scanning and answering telephones to support the department.

Operate a personal computer, calculator, scanner, copier and other office equipment.

OTHER DUTIES

Each employee has an impact on safety in the workplace, and it is the responsibility of all employees to share this commitment and to support Link Transit’s efforts to provide a safe and healthful workplace.

Perform other related duties as assigned.

QUALIFICATIONS:

Education and Experience:

• Two-year AA degree or equivalent combination of education and experience.
• Three to five years payroll experience in the public sector preferred.
• Prior accounting experience is desirable.

Knowledge of:

• Practices and procedures used in accounting and bookkeeping work.
• Financial recordkeeping methods and techniques.
• Basic knowledge of Generally Accepted Accounting Principles (GAAP).
• Payroll methods and techniques.
• Operation of computer equipment and software used to maintain financial records and accounts.
• Applicable laws, regulations and requirements related to financial recordkeeping in public agencies.
• Oral and written communication skills.
• Preparation and maintenance of records and reports.
• Modern office practices, procedures and equipment.

Ability to:

• Perform clerical accounting duties related to payroll, accounts payable and receivable, and other fiscal areas with high accuracy.
• Maintain confidentiality of all payroll information and records.
• Understand Collective Bargaining Agreements.
• Work effectively and cooperatively with others.
• Utilize computerized accounting systems.
• Operate office machines and equipment including personal computers and spreadsheet and accounting software, calculators, scanners, copiers and others.
• Prepare and maintain financial records and reports.
• Communicate effectively both orally and in writing.
• Perform arithmetic calculations quickly and accurately.
• Compare and verify numerical information.
• Assist professional staff with special projects.

Pay: $33.37 - $41.67 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person