Accounting Specialist

The School District of Beloit is seeking a dynamic and detail-oriented Accounting Assistant to join our Finance team. The Accounting Assistant is responsible for ensuring compliance with district policies and procedures related to accounting and payroll. This position involves maintaining vendor records, processing invoices and payments, recording deposit information, preparing financial reports, and assisting with payroll and budget processes.

Duties and Responsibilities

• Review vendor payment information for accuracy and completeness.
• Process vendor invoices and match with purchase orders.
• Maintain and update the vendor database, including W-9 and ACH payment information.
• Set up accounts payable transactions for timely payment processing.
• Prepare and file 1099 forms with the Internal Revenue Service (IRS).
• Administer and maintain the district’s procurement card (PCard) program.
• Assist staff with procurement card-related inquiries and issues.
• Reconcile PCard transactions and post them to the financial system.
• Maintain and track district fixed assets.
• Assist with internal and external audits by preparing documentation and responding to inquiries.
• Process and record cash receipts accurately.
• Prepare and enter journal entries and budget transfers.
• Manage athletics and activities addendums for budget, tracking, and payment processing.
• Process transactions related to the district’s self-funded health account.
• Serve as backup for payroll processing, including inputting timecards, timesheets, and substitute payroll on a bi-weekly basis.
• Provide backup support for the district’s timekeeping system.
• Assist in training staff on accounting and payroll procedures.
• Maintain confidentiality and security of all financial records.

Qualifications

• Associate degree in accounting, finance, business administration, or related field (or equivalent work experience).
• Proficiency in word processing, spreadsheet, database, and accounting software.
• Strong understanding of financial recordkeeping, data analysis, and reporting.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities with attention to detail.
• Ability to establish and maintain positive working relationships with staff and vendors, and stakeholders.
• Capability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Willingness to work extended hours as necessary to meet deadlines.
• Two years of experience in accounting, accounts payable, accounts receivable, or payroll.
• Experience with Skyward Finance or similar financial management systems.
• Knowledge of government or school district accounting principles and procedures.
• Familiarity with Generally Accepted Accounting Principles (GAAP).

Working conditions

• This position is located in an office environment with heating and air conditioning.
• Work is primarily performed at a desk using a computer and other standard office equipment.

Physical requirements

• Must be able to sit for extended periods.
• Ability to lift and carry up to 20 pounds unassisted.

Direct Reports

• None; this position does not have supervisory responsibilities.

We Offer:

• A supportive team and collaborative work environment.
• Ongoing professional development.
• Comprehensive benefits and competitive compensation.

Application Materials

• Resume
• Cover Letter
• Transcripts
• Three (3) professional references (with at least two from a supervisor)

The School District of Beloit is committed to preparing students who are college and career ready, empowered with effective communication, critical thinking, and life skills, which enable them to be productive global citizens. We are located on the southern Wisconsin state line in Rock county approximately 50 miles from Madison, 70 miles from Milwaukee, and 90 miles from Chicago.

We invite you to explore the career opportunities at the School District of Beloit. We are a diverse and dynamic district serving over 5,000 students with six (6) elementary (4K-5) schools, two (2) middle schools (6 - 8), one (1) traditional high school (9-12) under the Ford NGL academy model, and one (1) alternative high school.

Our schools are staffed by highly qualified, talented employees and receive support from instructional content specialists and student services staff. We have programs for every child: advanced learning, virtual/online classes, early childhood, all-day 4K, dual-language immersion, an advanced technical training center, a state-recognized intervention model and Ignite Beloit 1:1 iPad Learning initiative.

Our mission, values, and goals support the academic success of our students. Our dedicated and talented teachers, administration, and staff reinforce and encourage high academic expectations, quality instructional practices, viable curriculum, student engagement, and an emphasis on 21st Century Learning that highlights critical thinking, creativity, collaboration, and communication.

Beloit was forged in fire and heavy industrial manufacturing, but we survived the great recession with a renewed spirit. We celebrate a proud legacy of strength, beauty, and diversity. Located in southern Wisconsin and bordering northern Illinois, Beloit’s best assets include a beautiful riverfront; charming downtown full of shops, hotels and restaurants; the internationally renowned Beloit College; the Beloit International Film Festival; miles of hiking and bike trails; interesting museums; and, of course, the School District of Beloit. This town of 37,000 is also the headquarters for several national and international companies including Hendricks Commercial Properties, ABC Supply, Kerry Americas, Rakuten, and PlayMonster.

We invite you to be a part of our thriving community!

Why Join Us?

At the School District of Beloit, we believe in equity, inclusion, and the power of strong relationships. You'll have the opportunity to make a lasting impact on students' lives in a district that values your growth and supports your work.

Apply now to be part of a dynamic team focused on student success!

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance

Work Location: In person