Accounting Specialist

About AICDC

The American Indian Community Development Corporation (AICDC) was founded in 1992 to strengthen American Indian communities through culturally unique initiatives, supportive services, housing and entrepreneurial programs. In serving the Twin Cities for more than three decades, AICDC is dedicated to promoting safe, stable, and secure housing while honoring cultural identity and community values. Our work centers on culturally grounded solutions that support long term stability, self-sufficiency, and community wellbeing.

Role Description

This full-time on-site Accounting Specialist role is based in Minneapolis, MN. The Accounting Specialist will be responsible for managing and maintaining financial records, preparing accurate financial statements, processing journal entries, and utilizing accounting software for daily tasks. The Accounting Specialist will report directly to the Accounting Manager. Additional responsibilities include assisting in financial analysis, ensuring compliance with financial regulations, and providing support to the finance team as needed.

Primary Responsibilities

• Process and record transactions and ensure all invoices and reimbursements are paid accurately and in accordance with company policy. 
• Process and deposit checks received for services performed.                                    
• Review expense coding to ensure grant compliance and code all eligible costs including AP, credit card charges and staff reimbursements to restricted grants and contracts in QBO.    
• Review, process and reconcile credit card reports and receipts submitted by cardholders.  
• Review and allocate nutrition program costs.  
• Enter Payroll data into our QBO accounting system.   
• Collaborate with team members to provide necessary financial reports to management.  
• Assist with annual audit preparation and compliance. 
• Scan, upload, and organize financial documents electronically. 
• Prepare and distribute paper checks for employees not enrolled in direct deposit, ensuring secure handling and timely distribution.    
• Develop payroll-by-department reports monthly and meet with the Accounting Manager to review accuracy and alignment with budget expectations; develop, discuss, and then implement a plan to address any identified variances or deficiencies.    
• Send timely reminder communications to managers on payroll deadlines, approvals, and required actions, and communicate payroll updates or changes promptly.    
• Communicate any payroll corrections or adjustments to affected employees in advance of processing to promote transparency and prevent errors or unexpected outcomes.       
• Prepare monthly payroll reports for Accounting Manager and review by department. 
• Manage AP check runs (Tuesdays and Thursdays), ensuring timely vendor payments.  
• Maintain organized digital records by scanning and uploading documentation into QBO.  
• Monitor and verify ACH payments, including utilities, benefits, and recurring vendors. 
• Other duties as assigned by Accounting Manager. 

Qualifications

• Recent QBO Accounting System experience required. 
• Experience with QBO AI functions preferred. 
• 4 or more years of accounting experience required.   
• Proven organizational and analytical skills  
• Strong Knowledge of GAAP as relevant to nonprofit entities. 
• Maintain accurate, detailed, and compliance records. 
• Strong verbal and written communication skills. 
• Proficiency in Microsoft Office 365. 
• Ability to work collaboratively and independently in a fast-paced environment. 

Education

• High School Diploma/GED Required 
• Degree in Accounting or Finance or Equivalent Experience 

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer 
• Occasional lifting of files exceeding 15 lbs

Job Type : Regular Full Time, Exempt

Work Location : 1113 E Franklin Ave, Minneapolis, MN 55404. In Person, Monday through Friday

Salary Range: $55,000 - $65,000 per year

Benefits:

• 401(k) and 401(k) Match
• Generous vacation
• Sick time
• Medical, Dental, and Vision