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Accounting Support Specialist

Why WorldWide?

Worldwide Logistics is one of the fastest growing 3PLs in the country. We operate with reinforced core values, confidence, and take pride in the job that we do every day. The transportation world is rooted in relationships - we take pride in the connections that we create on and offsite by using our unique ability to partner with others. We have an innovative and progressive culture that allows for career growth and financial rewards.

Since 1999, WorldWide Logistics has grown exponentially leading to continuous rapid growth. This has given us the ability to build a brand new 76,000 square foot HQ building completed in 2023. Our new HQ features a modern amenity rich environment for employees including a café, numerous collaborative areas, food markets, a large outdoor patio seating area, and a quarter mile lighted walking path around a serene pond.

WorldWide Logistics is passionate about continuous improvement and seeking out individuals who are innovative, proactive, motivated, and coachable. One of our most impactful qualities is the ability to embrace challenges, grow through change, and encourage creativity to get ahead of the constant market variables.

Purpose of the Job

The Accounting Support Specialist is responsible for the timely processing of all vendor invoices and payments, employee expense reimbursements, accounts receivable payment application, and accounts receivable collections.

Essential Duties & Responsibilities

Respond to inquiries from carriers regarding payments
Maintain ongoing vendor account information and files
Process (non-carrier) AP invoices
Reconcile and post carrier payment batches to AP sub ledger
Reconcile and create carrier AP check / EFT batches
Process checks and/or EFT payments to vendors
Process monthly credit card invoices
Process IRS levies
Provide periodic reporting of financial data, as requested
Assist with year-end 1099 reporting
Assist with bank / financial audits as requested
Process expense reports for employees
Post Daily EFTs and Lockbox Deposits
Reconcile and post carrier payment batches to AR sub ledger
Create and send balance due for short paid invoices
Assist with monitoring client credit limits
Contact clients regarding past due accounts
Other duties as assigned

Requirements

Associate's degree (A.A) or equivalent from 2-year college or technical school; or 6 months to 1 year related experience and / or training; or equivalent combination of education and experience
Basic knowledge of accounting processes (AR, AP, GL) and payroll
Proficient with Microsoft Office (Outlook, Excel and Word) and 10-key.
Detailed, accurate, and productive
Regular attendance

What's in it for You?

At WorldWide Logistics, we value our employees and believe in providing a positive work environment. As part of our team, you will enjoy:

Brand new HQ building in Urbandale off I-80/35
Opportunities for career advancement
Catered lunches and weekly food trucks
Monthly Employee Appreciation Day
Company Swag
Employee Clubs i.e., Gardening, Art, Book, Dungeons and Dragons, etc.
Bags Tournaments (Future outdoor recreation coming soon)
Community Involvement
Casual dress
PTO Plan
Full suite of benefits including health, dental, vision, flexible spending plans, life insurance, voluntary life, voluntary short-term disability, voluntary long-term disability, 401k with a match, voluntary ID Theft plan
Access to cutting-edge technology
A collaborative and supportive team culture
A company where your ideas are valued