Accounts Assistant- Import & Export

Main Responsibilities

• Ensure all accounting & inventory masters, price lists, CBM calculations etc. stay updated in ERP system from time to time.
• Train team & implement ERP system in import/export department.
• Ensure timely accounting of import/export related documents, expense invoices, debit notes, credit notes etc.
• Vouch and verify vendor invoices, bank charges etc. and ensure the same are levied as per agreed rates only and ensure timely payments.
• Ensure timely collection of export payments by co-ordinating with operations team for follow up of customer outstanding & overdue receivables.
• Independently co-ordinate with Bank for documentation related to export proceeds realization and handle Forex transactions.
• Ensure application for licenses/claims under various government schemes like DFIA, RoDTEP etc. is completed on timely basis.
• Close EDPMS/IDPMS/BRC and other banking related statutory requirements.
• Prepare MIS data, shipment-wise profitability reports, shipping status, expense trackers for logistics & other costs as per managements requirements.
• Regularly submit MIS reports to management as per strict internal deadlines.
• Assist team in organizing & filing all shipment related records and documents in proper place with a proper audit trail for traceability.
• Liaise with internal teams (Sales, Finance, Tax, Plant/Warehouse, etc.) to ensure smooth operations.

Other Responsibilities

• Wherever necessary, assist team to prepare & manage complete documentation for import & export shipments (invoices, packing lists, shipping bills, bill of lading, Bill of entry, certificates of origin, insurance, etc.).
• Assist team to Negotiate freight rates, optimize transportation costs, and maintain vendor relations.
• Assist team to handle pre-shipment and post-shipment documentation.
• Assist team to ensure compliance with customs regulations, DGFT, ICEGATE, EXIM, FEMA, RBI, policy and other statutory requirements.
• Coordinate with vendors, CHA, freight forwarders, Shipping lines, transporters, tracking shipments, monitor transit schedules.
• Ensure adherence to company policies, international trade laws, and customer requirements.

Qualification & Skills Required

· B.Com/M.Com/Inter CA

· Ability to prioritize tasks, handle pressure and meet strict deadlines.

· Proficiency in MS Office and ERP systems (SAP / Tally etc.)

· Good communication, presentation and co-ordination skills.

· Self-starter, Attention to detail and ability to handle pressure with deadlines.

· Proactive, detail-oriented, and process-driven.

· Team player with problem-solving attitude.

· Good understanding of accounting & financial reporting principles and practices

Job Type: Full-time

Pay: ₹18,000.00 - ₹30,000.00 per month

Benefits:

• Food provided
• Paid sick time
• Paid time off
• Provident Fund

Ability to commute/relocate:

• Kandivali, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you comfortable working 6 days a week in office?

Work Location: In person