Accounts Payable

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. The Accounts Payable Clerk ensures invoices are accurately processed, vendor relationships are maintained, and payments are made in compliance with company policies and applicable regulations.

Review, sort, and match invoices and check requests for accuracy and compliance with company standards

Prepare invoices for payment and ensure proper coding according to company policies

Process check requests, both manually and electronically

Prepare and process accounts payable checks

Monitor all vendor payment agreements to identify discounts that reduce invoice amounts

Reconcile payments and prepare analysis of accounts

Monitor accounts to ensure payments are current; resolve invoice discrepancies in a timely manner

Maintain vendor files and correspond professionally with vendors in response to inquiries

Produce monthly reports and assist in month-end financial closings

Monitor preliminary notices and collect lien waivers

Monitor insurance certificates and ensure vendor compliance

Perform general office duties including filing, answering telephones, and handling routine correspondence

Comply with federal, state, and company policies, procedures, and regulations

Knowledge of Accounts Payable processes and procedures

Knowledge of general bookkeeping procedures

Proficiency in accounting software and MS Office Suite

Detail-oriented, organized, and accurate

Ability to plan and effectively manage changing priorities and meet regular deadlines

Strong verbal and written communication skills

Familiarity with accounting principles

Highly proficient with data entry and data management

Able to cope professionally with changing priorities, schedules, and challenging situations

High School Diploma or GED required

Associate’s degree in Business or Accounting preferred

1–3 years of accounts payable and/or general accounting experience