Accounts Payable and Procurement Supervisor (BFO IV)

Summary

Job Duties

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  Lead and supervise a team of Accounts Payable (AP) and goods and services contracting professionals by assigning responsibilities, setting clear expectations, monitoring workloads, mentoring staff, and evaluating performance. Foster a positive, inclusive, and customer-focused team environment that aligns with the County’s “We Are One Team” values.
• Oversee all Accounts Payable operations for the Roads Division, including vendor invoice processing, purchase order matching, payment approvals, vendor/supplier setup and maintenance, employee reimbursements, and other disbursements. Ensure all payments are accurate, timely, and compliant with County policies, state and federal regulations, and accounting standards.
• Provide oversight and coordination of procurement and contract administration activities ensuring timely execution of solicitations, contract renewals, and vendor payments in compliance with County purchasing policies, financial controls, and public contracting requirements. Serve as a point of contact for guidance and clarification on complex or unclear processes and support the resolution of delays or issues involving the Central Procurement and Payables Office (e.g., delay of solicitations).
• Collaborate with the Contract Procurement Program Manager and Maintenance leadership to align procurement and accounts payable processes, monitor contract expenditures, resolve payment or compliance issues, and maintain accurate documentation for audit and reporting purposes. Leverage deep expertise in contract compliance to ensure adherence to County policies, procedures, and applicable regulations.
• Develop, implement, and maintain accounts payable policies, procedures and standard operating procedures (SOPs) that strengthen internal controls, prevent fraud and errors, and support compliance with regulatory requirements. Monitor AP production data and use performance indicators to identify gaps, improve processes, and ensure operational excellence.
• Coordinate fiscal year-end AP close activities in partnership with the Finance and Business Operations Division (FBOD), including processing deadlines, accruals, and reconciliation activities. Serve as the primary point of contact for AP-related year-end reporting, ensuring all transactions are recorded and reported accurately.
• Prepare, analyze, and deliver regular reports on AP aging, payment trends, and performance metrics. Reconcile the AP subsidiary ledger to the general ledger monthly and at year-end. Present quarterly AP data and trends to leadership to support informed decision-making and continuous improvement.
• Manage system responsibilities for accounts payable, including troubleshooting issues, supporting users, and coordinating with IT support teams. Oversee Content Manager functions to ensure proper document storage, retention, and retrieval in alignment with County records policies. Lead process improvement initiatives, leveraging automation, workflow enhancements, and Lean methodologies to strengthen efficiency and service delivery.
• Serve as a key liaison with Engineering, Maintenance, the Director’s Office, Procurement, and other internal partners, as well as with Central Accounting, FBOD, to ensure alignment and compliance across financial functions.
• Respond to vendor inquiries and resolve payment disputes professionally and promptly. Provide required documentation and support during internal and external audits, and manage corrective actions as needed. Provide backup support to the AP Lead/BFO III to ensure continuity of operations, including proxy setup, P-Card distribution, and transaction reporting.
• Champion equity and inclusion by integrating racial and social justice principles into financial operations, workforce development, and daily leadership practices. Model accountability, integrity, and collaboration in all aspects of work.
• Perform other duties as assigned to support Finance and Administrative operations within the Roads Division, including assistance with special projects, year-end financial close, and other activities as needed.

Experience, Qualifications, Knowledge, Skills

• Education/Experience: Minimum of three (3) years of supervisory or lead experience managing financial or accounts payable teams. Bachelor’s degree in accounting, finance, public administration, business administration, or a related field, with coursework in accounting and financial management; OR an equivalent combination of education and experience that demonstrates the ability to perform the duties of this position.
• Accounts Payable Expertise: Substantial professional experience in accounts payable operations within a large public sector organization (municipal, county, or state), including invoice processing, supplier management, payment authorization, reporting, and compliance.
• Internal Controls & Compliance: Demonstrated experience establishing and maintaining effective internal controls and ensuring compliance with federal, state, and local regulations, as well as public records and audit requirements.
• Financial Systems: Proficiency with enterprise financial systems such as Oracle EBS (Accounts Payable, General Ledger, and Procurement modules), or equivalent systems. Experience using tools to manage workload and monitor performance, including reporting platforms (e.g., Power BI, Oracle, Excel etc.)
• Audit & Reporting: Experience supporting internal and external financial audits, including preparing documentation, responding to audit findings, and implementing corrective actions.
• Year-End Close: Demonstrated experience coordinating year-end AP close activities, including accruals, reconciliations, and collaboration with central accounting divisions.

• Demonstrated ability to lead, supervise, and develop staff, including assigning work, setting expectations, coaching, and evaluating performance.
• Proven experience improving business processes and applying Lean or other continuous improvement methodologies to enhance operational efficiency, strengthen internal controls, and streamline AP workflows.
• Experience establishing clear policies and procedures that support compliance, consistency, and accountability in AP operations.

• Experience working collaboratively with internal partners such as procurement, contract management, budget, engineering, operations, and central finance teams to ensure alignment and timely financial processing.
• Ability to represent the AP function as a subject matter expert to internal and external stakeholders, including central accounting divisions, auditors, and regulatory agencies.

• Excellent written and verbal communication skills, with the ability to clearly explain complex financial concepts and procedures to diverse audiences, including staff, management, and external partners.
• Demonstrated commitment to advancing racial, social, and economic equity through financial decision-making, workforce development, and leadership practices.
• Ability to foster inclusive, collaborative team environments and resolve conflicts constructively using sound judgment and problem-solving skills.

• Experience with Oracle Enterprise Business Systems (EBS), especially Oracle EBS General Ledger, Project, Account Receivable and Accounts Payable Modules, Advance Excel, or other financial systems.
• Strong knowledge of governmental accounting principles and standards, including GAAP and other applicable regulatory frameworks.
• Demonstrated experience with LEAN principles.
• Substantial experience in public sector accounting, administration, and finance.
• Knowledge of King County Financial and budget processes.

Supplemental Information