Accounts Payable Associate

Job Purpose

Manage both AP mailboxes and the distribution of mail and invoices. Process and approve vendor invoices for payment on a timely basis.

Key Responsibilities and Duties

• Review and distribute invoices received via electronic mail (e-mail) to appropriate A/P associate
• Process daily incoming mail
• Reviewing AP Inquiries/Statements that come from vendors and follow up on payment inquiries
• Ensure all vendor invoices have proper approvals
• Process vendor invoices daily
• Review and processes three-way match inventory payables
• Review and process three-way match invoices in EAM
• Serve as backup to the AP team
• Web settle payables from transportation management system into ERP system
• Review account payable aging and accounts payable accrual account and perform related resolution
• Work with Accounting Manager to resolve inventory and related A/P issues
• Resolve issues with suppliers as required
• Performs other duties as assigned

Experience and Educational Qualifications

High school graduate or equivalent GED required; associate or college degree preferred.

Basic bookkeeping courses are extremely desirable.

One to two years experience in an office / accounting environment.

Abilities Required

Computer, spreadsheets, accounting systems – Infor/LN preferred.

RELATIONSHIPS : Must have good working relationships with business partners, plant managers, regional managers, and department heads.

• Must be able to come to work promptly and regularly.
• Must be able to take direction and work well with others.
• Must be able to work under the stress of deadlines.
• Must be able to concentrate and perform accurately.
• Must be able to react to change productively and to handle other tasks as assigned.

Competencies

• Own the Results
• Change and Innovate
• Embrace Opportunity
• Exceptional Service
• Respect and Integrity
• Learn on Purpose

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.