Accounts Payable Auditor

SUMMARY:

The Accounts Payable Auditor position is responsible for auditing payables, and verifying prices are accurate and accounts are paid in a timely manner. This position has access to highly sensitive financial information and business plans of the company, and requires a high level of discretion and absolute confidentiality in regard to confidential business information and trade secrets.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The Accounts Payable Auditor duties and responsibilities include, but are not limited to, the following:

• Responsible for auditing payables for properties in a timely manner, in accordance with established procedures, including, but not limited to:
  • Audit of Checks, Invoices and Purchase Orders.
  • Audit of construction Purchase Orders, Contracts and Change Orders for construction projects.
  • Audit Utility Worksheets.
  • Audit Purchase Order for Petty Cash requests.
  • Resolve vendor problems when pricing discrepancies are found, for any other types of discrepancies, please notify the Accounts Payable Manager.
  • Follow manager’s instructions and directions as necessary to ensure efficiency of operations.
  • Compliance with applicable rules and procedures.
  • Provide Accounts Payable Manager with monthly report of findings.
  • Assist with Accounts Payable training.
  • Promptly and courteously handle telephone and email communications directed to you.
  • Provide excellent customer service to all Garden Communities personnel.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations are available, upon request, to assist qualified persons with disabilities to perform the essential functions of the job, as needed.

EDUCATION/EXPERIENCE:

• 1 year or more accounts payable or related work experience and/or training is required.
• Bachelors’ Degree in accounting or related field, or the equivalent combination of education and experience is desirable.

TECHNICAL SKILLS REQUIRED:

• In-depth knowledge of Microsoft Office Suite and QuickBooks.

PHYSICAL DEMANDS:

• Regularly required to sit and operate standard office equipment, including computers, telephones, copiers, scanner, and do filing. May be required to lift and/or move up to 20 pounds.

COMMUNICATIONS:

• Must be able to communicate effectively (orally and written) in a professional manner on a regular basis with management and co-workers within the company as well as residents and outside vendors. Works well as part of a team. Follows instructions and responds to management’s direction. Takes constructive criticism and uses it as a learning tool.

SUPERVISORY RESPONSIBILITIES:

• This position does not have supervisory responsibilities.

ATTENDANCE AND PUNCTUALITY:

• Is reliable and consistently at work and on time; willing to travel and work evenings, weekends, and holidays as required.

TRAVEL

• Travel may be required within the Southern California Region.

OTHER COMPETENCY REQUIREMENTS FOR EFFECTIVE PERFORMANCE

• An energetic, positive, ethical and enthusiastic leader with strong people management skills. Effective communicator, trainer and motivator. Inspires trust, respect and loyal team relationships.
• Understands business objectives (focus on profitability, quality, professionalism, efficiency and effective use of time), and is results driven. Develops practical strategies to achieve business objectives. Makes sound business decisions.
• Excels in a fast paced, dynamic environment; ability to adapt to changing priorities; remains organized and focused under pressure; able to meet deadlines.
• Calmly and effectively manages conflict, difficult and/or emotional situations; focusing on resolving issues and achieving an effective solution, rather than on blame.
• General understanding of company’s policies and laws applicable to the conduct of business; follows and enforces such policies and laws.
• Works independently with little or only general supervision.
• Is accountable for the responsibilities of the position; accepts constructive criticism in a positive manner.
• Ability to plan, budget, schedule staff and resources effectively and efficiently.
• Treats others with respect; shows sensitivity to and respect for cultural differences; supports diverse workforce and helps to ensure a workplace and living community free from unlawful discrimination and harassment.
• Maintains confidentiality and discretion with regard to sensitive proprietary and confidential information of Company, residents, and customers.

Pay Range: $31.72-$39.25

GC Service Corp is an equal opportunity employer, veterans and disabled.