Accounts Payable Clerk

Position Summary

ALTIVIA is seeking a detail-oriented, accountable, and motivated entry-level Accounts Payable Clerk to join our growing finance and accounting team. This role is designed for early-career professionals seeking to grow into a core finance operations role within a fast-paced, multi-entity chemical manufacturing company. The AP Clerk will support the day-to-day processing of vendor invoices, three-way matching, payment processing, and compliance with internal controls.

Key Responsibilities

• Invoice Processing:
• Process incoming vendor invoices (PO and non-PO) in Chempax, ensuring accurate GL coding, cost center tagging, and entity assignment.
• Perform 2-way and 3-way matching of invoices with POs and receiving documents.
• Payment Support:
• Assist with weekly payment runs (ACH, check, wire), ensuring approvals and cutoffs are met.
• Flag discrepancies, missing documents, or approval gaps for resolution.
• Vendor Communication:
• Respond to vendor inquiries in a timely and professional manner.
• Support vendor statement reconciliations and follow up on outstanding items.
• Internal Collaboration:
• Work closely with purchasing, receiving, and plant personnel to resolve invoice exceptions.
• Support senior AP staff and accounting team with data entry, reporting, and special projects.
• Compliance & Documentation:
• Maintain accurate records and documentation in compliance with company policies and audit standards.
• Follow internal control procedures for invoice approvals, reversals, and corrections.
  

Required Qualifications

• Associate degree or coursework in Accounting, Finance, or Business; Bachelor’s degree preferred.
• 0–2 years of accounts payable or accounting support experience.
• Strong attention to detail and accuracy.
• Ability to work independently and manage deadlines in a high-volume environment.
• Excellent communication and organizational skills.
• Proficient in Microsoft Excel and Outlook.
• Familiarity with ERP systems preferred (Chempax or SAP experience is a plus).
  
  

Preferred Attributes

• Strong sense of accountability and ownership.
• Willingness to learn and grow into a broader accounting role.
• Comfortable working in a multi-entity, industrial or manufacturing setting.
• Team player with a continuous improvement mindset.