Accounts Payable Clerk

Position Summary:

The Accounts Payable Clerk is responsible for accurately processing vendor invoices, ensuring timely payments, and maintaining organized financial records. This position plays a key role in supporting daily financial operations in a fast-paced ice cream manufacturing environment, requiring attention to detail and the ability to manage multiple priorities.

Key Responsibilities:

• Process and code vendor invoices in accordance with company policies and procedures
• Match purchase orders, packing slips, and invoices for accuracy
• Reconcile discrepancies between vendor invoices and purchase orders/receipts
• Ensure timely payments to vendors via check, ACH, or wire transfers
• Maintain vendor files and ensure W-9 forms and tax documentation are up to date
• Support month-end and year-end closing by preparing AP-related reports and reconciliations
• Respond to vendor inquiries and resolve billing issues professionally and promptly
• Assist with audits by providing AP documentation and support as needed
• Communicate regularly with purchasing and receiving teams to verify deliveries and resolve discrepancies
• Monitor aging reports and follow up on outstanding credits or payment issues

Qualifications:

• High school diploma or equivalent required; associate degree in Accounting or related field preferred
• 2+ years of accounts payable experience, preferably in a manufacturing or food production environment
• Experience with ERP/accounting systems (e.g., NetSuite, SAP, QuickBooks, etc.)
• Proficient in Microsoft Excel and Outlook
• Strong organizational skills and attention to detail
• Ability to work independently and meet deadlines
• Familiarity with inventory or raw material purchase workflows is a plus