Accounts Payable & Human Resources Coordinator

Accounts Payable & Human Resources Coordinator

Department is Finance & HR and reports to Director of Finance

Job Type: Full-Time

Position Summary:

We are seeking a detail-oriented and organized individual to support both the accounts payable and human resources functions. This hybrid role will manage day-to-day vendor payments and assist with HR processes such as employee onboarding, benefits administration, and maintaining personnel records.

Key Responsibilities:

Accounts Payable (AP):

• Process and verify incoming invoices and payment requests.
• Match purchase orders and receipts to invoices.
• Ensure timely and accurate payments to vendors.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate records of accounts payable transactions.
• Assist with special projects as needed.
• Additional duties as assigned by supervisor or Executive Director.

Human Resources (HR):

• Assist with recruitment activities, including posting job ads and scheduling interviews.
• Facilitate new hire onboarding and orientation.
• Maintain and update employee records in HR systems.
• Assist with benefits enrollment and respond to employee inquiries.
• Ensure compliance with labor laws and internal HR policies.

Qualifications:

• High school diploma/GED plus a minimum of 3 years of relevant experience in related field (preferred).
• Proficiency in accounting and HR software (Paycor, Blackbaud and SharePoint) preferred.
• Proficient in Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with integrity.
• Ability to work both independently and within a team as needed.
• Ability to respond positively to feedback and direction from supervisor as well as other team members as needed.
• Willingness to learn new programs and skills as needed.

Preferred Skills:

• Knowledge of payroll procedures and benefit administration.
• Experience in a fast-paced office or small business environment.
• Familiarity with state and federal labor regulations.

Working Conditions:

• Office environment with standard working hours.
• Occasional after hours may be required during month-end or audit periods.

Job Type: Full-time

Pay: $36,000.00 - $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Muskogee, OK 74401 (Required)

Ability to Relocate:

• Muskogee, OK 74401: Relocate before starting work (Required)

Work Location: In person