Accounts Payable Manager

Accounts Payable Manager

Location: Tampa, FL (On-site)

Department: Accounting

Reports To: Accounting Manager

Position Summary

The Accounts Payable Manager oversees the daily operations of the Accounts Payable (AP) department, ensuring timely and accurate processing of vendor invoices, employee reimbursements, and payment disbursements. This role manages AP staff, maintains internal controls, improves processes, and supports month-end close and audit activities. The ideal candidate has strong leadership skills, deep knowledge of AP best practices, and experience working in a fast-paced environment.

Key Responsibilities

• Oversee the full-cycle accounts payable process including invoice review, approval workflows, and payment processing.
• Supervise, train, and develop AP staff; provide performance feedback and conduct evaluations.
• Ensure compliance with company policies, GAAP, and internal controls.
• Maintain vendor relationships, resolve discrepancies, and address payment inquiries.
• Manage weekly check runs, ACH payments, and credit card reconciliation.
• Review and approve AP journal entries and account reconciliations.
• Support month-end and year-end close activities, including accruals.
• Collaborate with procurement, operations, and finance teams to streamline AP processes.
• Oversee 1099 reporting and other regulatory requirements.
• Lead AP system enhancements, automation initiatives, and workflow improvements.
• Assist with external audits and provide necessary documentation.

Qualifications

Required:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 2+ years of experience in accounts payable, with at least 2 years in a supervisory or management role.
• Strong understanding of AP processes, internal controls, and accounting principles.
• Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite, or similar) and Microsoft Excel.
• Excellent communication, problem-solving, and organizational skills.