Accounts Payable Manager

SUMMARY: We are seeking an experienced Accounts Payable Manager with a strong background in construction accounting. The basic function of the Accounts Payable Manager position to supervise and develop the Accounts Payable team by identifying and implementing automation technology and process efficiencies for accurate and timely processing of invoices, disbursements, month end closings, and other functions of accounts payable. In addition, the team member will be expected to play a significant role in the month end close accounting procedures and analysis of budget to actual variances as well as assist with our annual budgeting process.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supervise the Accounts Payable function and team, including vendor relations and the AP disbursement team, which handles all check disbursements, 1099 and sales/use tax return filings/reconciliations.

• Partner with Human Resources to hire, train, develop and performance manage AP team members.

• Performs hands-on data entry of overhead invoices and Purchase Order Invoice receiving.

• Ensures invoices are charged to the appropriate accounts, jobs and cost centers by analyzing invoice/expense reports and recording entries.

• Process all debit memos to ensure company policies are followed.

• Develop, implement, document and maintain processes, procedures and policies, related to the Accounts Payable function and ensure adherence to company guidelines.

• Manage the monthly close of Accounts Payable in an accurate and timely manner; ensuring adherence to the prescribed financial reporting deadlines.

• Support the Project Managers and Operational staff in a collaborative manner by responding to financial questions/concerns to meet the various business needs.

• Build and maintain relationships with all vendors.

• Reconcile processed work by verifying entries and comparing system reports to balances; review and approve all Accounts Payable batches.

• Responsible for the cash disbursements cycle; capitalizing on all discount opportunities; helping to resolve Purchase Order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding debit memos; coordinating stop-payments and purchase order modifications.

• Process employee expense reports and ensure proper approvals are in place.

• Manage all electronic fund transfer payment transactions by communicating upcoming deadlines, recording invoices and payments as they occur.

• Reconcile monthly vendor statements and related transactions.

• Reconcile balance sheet GL accounts at month end close.

• Maintain historical records by scanning documents to the ERP system.