Accounts Payable Officer

JOB DESCRIPTION – ACCOUNTS PAYABLE EXECUTIVE (AP)1. Position Overview

Responsible for managing vendor invoices, payments, expense control, and ensuring compliance with company policies, GST, TDS, and accounting standards.

2. Key ResponsibilitiesA. Invoice Processing

• Verify purchase orders, GRN, service entries, and vendor invoices.
• Check rate, quantity, GST, HSN/SAC, and vendor details.
• Ensure three-way matching (PO–GRN–Invoice).

B. Vendor Payments

• Prepare payment proposals based on due dates & credit terms.
• Process NEFT/RTGS payments.
• Maintain MSME payment deadlines (45-day limit).
• Track advances and adjust against invoices.

C. Expense Management

• Check petty cash vouchers and staff reimbursements.
• Verify supporting bills, approvals, and policy compliance.

D. Reconciliations

• Vendor ledger reconciliation (monthly/quarterly).
• GRN vs. Invoice reconciliation.
• Advance/payment balance reconciliation.

E. Statutory Compliance

• TDS deduction and monthly TDS returns working.
• GST input credit verification (GSTR-2B matching).
• MSME Act compliance.

F. Reporting

• Ageing report for payables.
• Outstanding vendor list.
• Monthly provision entries.

G. Documentation & Controls

• Maintain vendor master data.
• Maintain digital invoice library.
• Support audits (statutory, internal, GST).

3. Skills Required

• Knowledge of TDS, GST, MSME Act.
• Strong Excel skills (VLOOKUP, Pivot).
• Experience with ERP (SAP/Tally/Odoo).
• Accuracy and time-management.

4. Qualifications

• B.Com / M.Com / MBA (Finance)
• 2–5 years experience in AP preferred.

JOB DESCRIPTION – ACCOUNTS RECEIVABLE EXECUTIVE (AR)1. Position Overview

Responsible for customer billing, collection follow-up, debtor reconciliation, credit control, and ensuring timely receipt of payments.

2. Key ResponsibilitiesA. Customer Billing

• Prepare sales invoices based on delivery challans.
• Check rates, discounts, GST, and customer PO.
• Dispatch invoices to customers (email/portal upload).

B. Collections & Follow-up

• Follow-up for due payments.
• Track overdue invoices and escalate to sales/management.
• Coordinate with customers for TDS certificates, short payments, debit notes.

C. Credit Control

• Monitor customer credit limits & payment terms.
• Update management on risky or overdue accounts.
• Block/unblock customers as per policy.

D. Reconciliations

• Customer ledger reconciliation.
• Bank reconciliation for receipts.
• Credit note, debit note, and short payment reconciliation.

E. Statutory Compliance

• GST accuracy on outward invoices.
• Support monthly GST (GSTR-1) data.
• Ensure documentation for export invoices, LUT, etc.

F. Reporting

• Ageing report for receivables.
• DSO (Days Sales Outstanding).
• Collection summary vs. target.

3. Skills Required

• Strong communication for customer follow-up.
• Good Excel & ERP skills.
• Knowledge of GST, TDS on receipts (if applicable).
• Attention to detail.

4. Qualifications

• B.Com / M.Com / MBA (Finance)
• 2–5 years experience in AR preferred.

Job Type: Full-time

Pay: ₹500,000.00 - ₹600,000.00 per year

Work Location: In person