Accounts Payable & Payroll Specialist

About the ANA

The ANA’s (Association of National Advertisers) mission is to drive growth for marketing professionals, brands and businesses, the industry, and humanity. Founded in 1910, the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership includes more than 20,000 brands and 50,000 industry professionals that collectively invest $400 billion in marketing and advertising annually. It consists of U.S. and international companies, including client-side marketers, nonprofits, universities, and marketing solutions providers, which include ad agencies, marketing data science and technology suppliers, law firms, consultants, and vendors. We are obsessed with delighting our members through superior products and services and an unwavering commitment to helping them become more effective marketers, build stronger brands, develop a more productive industry, and benefit humanity through bold leadership and innovation programs.

Location

New York City

Position Summary

We are seeking a detail-oriented and reliable Accounts Payable and Payroll Coordinator to join our Finance team.  This role reports to the SVP/VP of Accounting & Finance and is responsible for processing vendor invoices, assisting with bi-weekly payroll, and supporting the finance team with routine tasks.  The ideal candidate will have strong attention to details, good organizational skills, and experience with both accounts payable and payroll systems. This is a hands-on, transactional role that supports the broader Accounting and HR teams to ensure timely and accurate financial operations. This role plays a critical part in keeping the department running smoothly by ensuring accurate data entry, timely processing, and proper documentation of financial transactions.

Key Responsibilities:

Accounts Payable :

• Review and enter vendor invoices into the accounting system.
• Ensure proper approvals and account coding for each invoice.
• Confirm invoice accuracy, including math checks and alignment with agreed terms.
• Prepare and process weekly payments via check, ACH, or wire. 
• Maintain accurate vendor records and ensure documentation for all transactions is complete and audit ready.
• Reconcile AP activity and assist with month-end close processes.
• Support year-end 1099 preparation and submission.

Payroll (bi-weekly) :

• Prepare and submit payroll for processing via Paychex for approximately 180 employees.
• Enter and review time, compensation changes, bonuses, deductions, and other payroll adjustments.
• Coordinate with HR to verify new hires, terminations, and employee updates.
• Ensure payroll is processed accurately and on time in accordance with company policies and application laws.
• Maintain payroll records and assist with year-end W-2 review and distribution.
• Respond to employee inquiries regarding payroll matters.

General Accounting Support:

• Maintain organized documentation for both AP and payroll records. 
• Assist with audit requests and other reporting as required.
• Perform other accounting-related tasks as directed by the finance team.

Skills & Qualifications:

• Associate’s degree in accounting or a closely related discipline. 
• 2-3 years of experience in an accounting support role preferred (accounts payable and/or payroll). 
• Proficiency with accounting systems (e.g., SAGE Intacct) and payroll platforms (e.g. Paychex).
• Strong excel and data entry skills.
• Excellent attention to detail and accuracy.
• Confidentiality and professionalism in handling employee and financial data.
• Ability to meet deadlines and manage multiple tasks efficiently.

Preferred Attributes:

• Willingness to learn and support various tasks as part of a small, collaborative team.
• Familiarity with 1099 and W-2 processes is a plus, though not required
• Knowledge of employee benefits, tax laws, and government regulations is a plus.

Salary and Total Rewards Package

Starting pay range: $65,000 to $75,000, based on relevant experience and qualifications.

Comprehensive health and wellness benefits, 401k with company match, flexible scheduling, generous paid time off program, casual dress code, incentives, and rewards. 

To Apply

If your skills, experience, and enthusiasm align with the requirements and responsibilities of this position, please forward your resume with a cover letter and salary requirements to  careers@ana.net . Note: only applicants who include salary requirements will be considered.