Accounts Payable Specialist

Job Overview:

The Accounts Payable Specialist will be responsible for managing and processing accounts payable transactions for our outsourcing business that provides talent solutions. This includes ensuring the timely and accurate payment of vendor and contractor invoices, maintaining up-to-date financial records, and assisting in the efficient management of financial operations. The ideal candidate will have a strong background in accounting and finance with a focus on accounts payable processes.

Key Responsibilities:

• Invoice Processing: Review, verify, and process vendor and contractor invoices accurately in accordance with company policies and accounting standards.
• Payment Management: Ensure timely payments for all invoices, including processing wire transfers, ACH transactions, and credit card payments, while keeping track of payment schedules.
• Reconciliation: Reconcile accounts payable transactions with vendor statements and internal records, resolving discrepancies as needed.
• Vendor Communication: Maintain strong working relationships with vendors and contractors, addressing inquiries, disputes, and discrepancies in a timely manner.
• Reporting: Assist in preparing monthly and quarterly accounts payable reports, providing insights on outstanding payables and cash flow projections.
• Expense Reporting: Process employee expense reimbursements and ensure compliance with company expense policies and procedures.
• Compliance & Audits: Ensure adherence to company financial policies, procedures, and internal controls. Support external audits and provide necessary documentation.
• Data Entry & Documentation: Accurately enter accounts payable data into the accounting system and maintain organized records for future reference.
• Account Reconciliation: Perform regular reconciliations of vendor accounts and resolve any variances to ensure accuracy in financial reporting.
• Process Improvement: Identify opportunities to streamline and improve accounts payable processes, contributing to operational efficiency.

Required Experience & Qualifications:

Educational Background: Bachelor's degree in Accounting, Finance, or a related field.

Professional Experience: A minimum of 2+ years of experience in accounts payable or a related accounting/finance role, with hands-on experience in invoice processing, payment management, and reconciliations.

Knowledge of Accounting Principles: Strong understanding of generally accepted accounting principles (GAAP) and accounting processes.

Software Proficiency: Experience with accounting software (such as QuickBooks, SAP, Oracle, or similar), as well as Microsoft Excel for data analysis and reporting.

Attention to Detail: High level of accuracy and attention to detail in managing financial transactions and records.

Communication Skills: Strong verbal and written communication skills, with the ability to resolve issues professionally and efficiently.

Problem-Solving: Ability to troubleshoot discrepancies, identify errors, and implement solutions.

Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced work environment.

Professional Integrity

• Strong Communication Abilities
• Attention to Detail and Accuracy
• Relationship Building Expertise
• Effective Stress Management
• Collaborative Team Player
• Exceptional Active Listening
• Proficiency in Reporting
• Forecasting and Predictive Analysis Skills
• Skilled in Delivering Presentations
• Advanced Microsoft Office and Power BI Proficiency
• Creative Problem-Solving and Innovation