Accounts Payable Specialist

Description:

Responsible for accurately processing invoices, verifying payments, and ensuring timely disbursement to vendors. Common duties will include invoice management, check processing, credit card expense management, month-end closing support, annual reporting and compliance, bank reconciliation, auditing, file management, and recordkeeping, while modeling the organizational purpose, values, and standards consistently.

ESSENTIAL FUNCTIONS

Duties/Responsibilities:

• Process a high volume of vendor invoices accurately and on time.
• Verify expense reports and ensure compliance with company policies.
• Maintain and reconcile AP ledger accounts and aging reports; Run-month-end reports and provide the Controller with any reports requested and assist with monthly closing routines and annual audits.
• Execute weekly and monthly payment runs (ACH, wire, check).
• Prepare month-end closing entries and accruals related to accounts payable.
• Maintain detailed records of invoices, payments, and related documentation, ensuring invoice accuracy, appropriate approval, and compliance with company policies.
• Balance accounts payable, resolve discrepancies, and ensure the accuracy of records.
• Manage vendor inquiries & relationships and ensure accurate and timely payments to vendors.
• Provide documentation and backing to auditors during audits.
• Review, audit, and process all credit card statements, expense reports, vendor payments, and invoices.
• Other duties as assigned.

Core Competencies & Required Skills/Abilities:

• Attention to Detail – Ability to focus on and process the small, often overlooked aspects of a task or project, ensuring accuracy, thoroughness, and preventing errors.
• Compliance – Knowledge of and adhering to all applicable laws, regulations, and internal policies related to handling payments.
• Clerical – Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Mathematical Skills – Knowledge of basic accounting principles. Ability to effectively reconcile account balances, calculate figures and amounts, and apply basic math concepts.
• Time Management – Managing one's own time. A proven ability to meet deadlines and the ability to prioritize tasks and to delegate them when appropriate.
• Analytical Thinking – Using logic and analysis to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Maintain confidentiality and discretion in execution of skills.
• Proficient with Microsoft Office Suite or related software.
• Initiative: Able to identify what needs to be done and to do it before being asked or the situation requires it. Uses available resources to get the job done.
• Organization: Able to prioritize tasks, set goals, and develop systems for efficient task completion.
• Collaboration: Works effectively with colleagues toward common goals; both intellectual and material collaboration.
• Communication: Expresses oneself using clear, effective, and efficient language. Listens patiently and attentively with intent to truly understand what is being communicated.
• Managing Change:?Demonstrates support for innovation and for organizational changes needed to improve the organization’s effectiveness; initiating, sponsoring, and implementing organizational change; helping others to successfully manage organizational change.
• Results Driven: Achieves results and has enthusiasm around exceeding expectations. Ability to focus on what is important and create a sense of urgency while successfully managing multiple priorities to ensure results. Identifies and understands issues and assumes immediate action.

Values Alignment:

• Integrity: Demonstrates honesty and transparency in all communications and marketing practices. Upholds ethical standards in representing the company and its communities.?
• Excellence: Strives for high-standard work in all aspects of marketing, from campaign execution to content creation and continuously seeks improvement for efficiency.?
• Team: Works effectively with cross-functional teams, supporting shared goals and processing team requests in a timely manner.??
• Respect: Treats teams, residents, and investors with professionalism and empathy. Values diverse perspectives and fosters an inclusive environment in marketing messaging and community engagement.?
• Accountability: Takes ownership and responsibility of tasks and projects, meets deadlines, and follows through on commitments.?

Requirements:

EDUCATION and EXPERIENCE

• BS Degree in Accounting/Finance or 5 years of AP work experience.
• Strong MS Office skills, including Outlook, Excel and Word.
• Ability to pass a background check and pre-employment drug screening.
• Eligible to work in the United States.

Pay and Benefits

• Pay rate: $28-34/hour DOE
• 40 hours a week
• Professional development
• Employee referral program
• Paid Time Off*
• Paid Sick Leave*
• 401(k) with employer match*
• Benefits*