Role and Responsibilities

The Accounts Payable Specialist role within the finance team is essential for managing and processing all accounts payable transactions, ensuring timely and accurate payments to vendors, and upholding strong relationships with those vendors. This position requires a candidate with a solid background in corporate accounting, specifically skilled in accounts payable processes, vendor management, and financial reporting. The role demands a highly organized and detail-oriented individual to support the finance team's operations effectively.

Responsibilities:

• Process full-cycle accounts payable transactions including invoice processing, 3-way match verification, and payment processing in a timely manner.
• Manage vendor accounts, ensuring accurate and up-to-date information for W-9 and 1099 reporting criteria.
• Maintain and reconcile vendor statements, invoices, and credit memo transactions to ensure accuracy and resolve any discrepancies.
• Set up and maintain vendor information in the Financial ERP system, ensuring all documentation is complete and up to date.
• Assist in month-end closing processes related to accounts payable, including preparing and processing journal entries.
• Protect and maintain the confidentiality of sensitive financial information.
• Collaborate with internal teams and vendors to resolve any issues or inquiries related to accounts payable.
• Develop and maintain efficient and effective accounts payable procedures and controls.
• Utilize entry-level Excel skills to create workbooks, organize data, and perform basic data analysis for reporting purposes.
• Ensure compliance with company policies, as well as state and federal regulations related to accounts payable.

Requirements:

• Three or more years of experience working in the corporate accounting field, specifically in processing full-cycle accounts payable transactions.
• Demonstrated experience with vendor management, including W-9 and 1099 reporting.
• Familiarity with vendor 3-way match processing, invoice reconciliation, and payment processing.
• Proven ability to protect and maintain confidential information.
• Strong attention to detail and a solid work ethic, demonstrating reliability, positive attitude, productivity, cooperation, respect, teamwork, decision making, and integrity.
• Intermediate level communication skills, both oral and written.
• Strong organizational and time management skills to meet deadlines in a fast-paced environment.
• Working knowledge of Financial ERP systems for processing, look-up, and reporting tasks.
• Entry-level proficiency in Excel for data organization and reporting.
• Completed two or more years of college with a focus on business and/or accounting.
• This role requires the ability to work independently as well as part of a team.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to withstand prolonged periods of sitting and working on a computer.
• Must be able to lift up to 15 lbs on occasion.
• Frequent use of hands to handle, control, or feel objects, tools, and controls.
• Regularly required to complete repetitive movements, specifically with the hands.
• Must be able to hear, understand what is heard, and speak clearly.
• Must be able to see details that are less than a few feet away.
• Must be able to safely traverse the administrative and manufacturing area as needed.