Accounts Payable Specialist

We're looking for an Accounts Payable Specialist to join our team and help make sure vendor invoices are processed and payments go out accurately and on time.

Responsibilities

• Process invoices and reconcile statements in compliance with company policies and procedures
• Ensure correct approval, sorting, coding, and matching of invoices and supporting documentation
• Review and be attentive to all coding of invoices, ensuring coded inter-company invoices are entered in accurate period with support
• Manage and collect credit card receipts
• Create an open payable schedule due for payments with backup and obtain approval
• Generate, distribute A/P checks or electronic payments
• Maintain and verify vendor W-9 Forms in compliance with IRS guidelines
• Communicate with vendors and subcontractors to ensure accounts are current
• Work with other departments to make sure proper documentation and information is collected for other processes within the company
• Other related AP office tasks as required
• Adhere to B&F Code of Conduct

Requirements

• 3+ years Accounts Payable experience in a job costing environment
• Experience processing accounts payable invoices for multiple entities and projects
• Self-motivated and proactive
• Impeccable follow-through and commitment to quality customer service
• Aptitude for working in a fast-paced, high intensity office environment
• Hands-on experience with spreadsheets and proprietary software
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
• Ability to multi-task, establish priorities and organize efficiently with proficiency
• Good verbal and written communications skills
• Proficient in Excel and Word
• Fluent in Spanish a plus
• Experience with Viewpoint/Vista ERP a plus

Work Environment

While performing the duties of this job, the employee is regularly exposed to:

• 
  Computer screen eye strain and fatigue
• Sedentary office work with long periods of sitting

Culture Index

• In addition to submitting your resume, please find 7-8 minutes to complete a simple 2 question survey as part of the overall interview process. Candidates who submit both their resume, and the survey - will be given priority in the interview process. Culture Index Survey