Accounts Payable Specialist

<Job Summary>
We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our accounting team. In this role, you will be responsible for processing the company's outgoing payments, ensuring accuracy and compliance with accounting policies and procedures. Your expertise will help maintain smooth financial operations, support vendor relationships, and uphold the integrity of our accounting processes. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in accounting software, data entry, and financial analysis will make a significant impact.

<Duties>

• Process and verify all vendor invoices, expense reports, and payment requests with precision, ensuring adherence to company policies and GAAP (Generally Accepted Accounting Principles).
• Manage accounts payable transactions using various accounting software such as Workday, QuickBooks, Sage, or PeopleSoft, ensuring timely and accurate payments.
• Reconcile accounts payable ledger accounts regularly to identify discrepancies and resolve issues promptly.
• Prepare journal entries related to accounts payable activities and maintain detailed documentation for audit purposes.
• Conduct account reconciliations and perform double-entry bookkeeping to ensure the accuracy of financial data.
• Collaborate with internal teams including HRIS systems like ADP or UltiPro for payroll management and benefits administration.
• Support month-end closing processes by preparing reports, analyzing data, and assisting with general ledger reconciliation.
• Assist with compliance requirements such as SOX (Sarbanes-Oxley Act) controls and governmental accounting standards.
• Maintain vendor records, process 1099 forms, and handle inquiries related to payments or account status.
• Contribute to process improvements by recommending efficiencies in accounts payable workflows and leveraging technology solutions.

<Qualifications>

• Proven experience in accounts payable functions within a corporate or public accounting environment.
• Strong understanding of GAAP principles, financial concepts, and double-entry bookkeeping practices.
• Proficiency with accounting software such as Workday, Paychex, QuickBooks, Sage, or PeopleSoft is highly desirable.
• Familiarity with payroll management systems like ADP or Kronos; experience with HRIS platforms is a plus.
• Knowledge of SOX compliance standards and governmental accounting regulations.
• Excellent data entry skills with high accuracy; 10-key typing proficiency is preferred.
• Analytical mindset with strong attention to detail for account reconciliation and analysis tasks.
• Ability to manage multiple priorities efficiently in a fast-paced environment while maintaining professionalism.
• Strong communication skills to collaborate effectively across departments including human resources and finance teams. Join us as an Accounts Payable Specialist where your expertise will drive operational excellence! We value proactive professionals who thrive on accuracy, compliance, and continuous improvement—helping us deliver seamless financial processes that support our organization’s success!

Pay: $44,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person