Accounts Payable Specialist

SUMMARY:

Review and process Fidelity Bank, Fidelity Bancshares and other subsidiaries' invoices and employee expense reports accurately and in a timely manner. Process sales and use tax monthly. Obtain W-9s and process 1099 reporting. Prepare invoices for imaging. Interface and monitor ACH and general ledger transactions. Assist with state sales tax audits, internal and external auditors, and federal and state auditors.

PRINCIPAL ACCOUNTABILITIES:

Time: Description:

40% Prepare, process, and mail the Bank's invoices (reviewing for validity of payment, proper coding, and authorization). Ensure that sales taxes are paid properly as well as 1099 requirements are met.

20% Maintain and balance to general ledger the AP system's recurring payments and prepaids.

10% Verify 1099 amounts and process 1099s on an annual basis.

10% Prepare and submit monthly sales and use tax payments.

20% Research and respond to all accounts payable inquiries from branches, departments, senior management and vendors.

BASIC QUALIFICATIONS:

Associate’s degree in Accounting with 2 years of Accounts Payable experience or an equivalent combination of education and experience.

ADDITIONAL QUALIFICATIONS:

• PC skills of Excel, WinWord, Outlook and accounts payable software.
• General federal and state regulatory knowledge and knowledge of sales tax and 1099 reporting.
• Excellent written and oral communication, attention to detail, problem solving skills.

PREFERRED QUALIFICATIONS:

Bank accounting experience.