Accounts Payable Specialist

About Highline Construction Group

Highline Construction Group is a full-service construction management and general contracting firm founded by Mark Dobbin, delivering the utmost in craftsmanship to esteemed architects, designers and property owners in New York’s luxury residential market.

Its boutique size allows Mark and senior management to be directly involved in every project from pre-construction planning through completion and beyond. This high level of personalized attention ensures meticulous execution of increasingly complex build-outs.

Understanding that each project is unique, teams of seasoned project managers and site supervisors are carefully assembled and paired with a roster of skilled artisans to realize designs of dynamism and distinction.

Versatile in a myriad of architectural vernaculars, Highline Construction Group has completed significant work in Manhattan’s most desirable landmark buildings as well as some of its most stunning modern towers.

Accounts Payable Specialist

Position Overview

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to support our accounting team for high-end residential construction projects in New York City. This role is responsible for managing subcontractor and vendor invoices, ensuring contract compliance, and maintaining accurate financial records in a fast-paced, deadline-driven environment. Experience in construction accounting and a strong understanding of subcontractor payment processes are essential.

Key Responsibilities

• Process high-volume subcontractor and vendor invoices with accuracy and timeliness
• Review invoices for compliance with contracts, approved change orders, payment schedules, retainage, and lien waiver requirements
• Match invoices to subcontracts, purchase orders, and approved pay applications
• Coordinate with Project Managers and Project Accountants to resolve discrepancies and obtain proper approvals
• Prepare weekly check runs and electronic payments
• Track retainage, deposits, and partial payments
• Collect, review, and maintain lien waivers and supporting documentation
• Maintain organized digital and physical AP records in accordance with company procedures
• Respond professionally to subcontractor and vendor inquiries regarding payment status
• Assist with month-end close related to accounts payable
• Support audits and special projects as needed

Qualifications

• 3+ years of accounts payable experience, construction industry required
• Experience with high-end residential or commercial construction strongly preferred
• Familiarity with subcontract agreements, pay applications, retainage, and lien waivers
• Proficiency in accounting software (e.g., Viewpoint, Procore, or similar systems)
• Strong Excel skills and general comfort with financial reporting
• Exceptional attention to detail and ability to manage multiple priorities
• Clear and professional communication skills

Preferred Attributes

• Experience working with New York City subcontractors and vendors
• Understanding of AIA-style billing and construction cost structures
• Comfortable working in a fast-paced, high-expectation environment
• Discreet, dependable, and highly organized

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person