Accounts Payable Specialist

Job Summary
We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payments to vendors, suppliers, and service providers. Your expertise will help maintain strong financial controls, support compliance with accounting standards such as GAAP (Generally Accepted Accounting Principles), and contribute to the overall financial health of the organization. This position offers an exciting opportunity to work with cutting-edge financial software and collaborate across departments to streamline payment workflows.

Duties

• Process and verify all incoming invoices using accounting software such as QuickBooks, Sage, or Workday, ensuring accuracy and adherence to company policies.
• Perform account reconciliations and resolve discrepancies related to accounts payable transactions, including debits & credits adjustments.
• Prepare and review journal entries for accounts payable activities, maintaining compliance with SOX (Sarbanes-Oxley Act) controls.
• Manage vendor relationships by establishing new accounts, updating existing vendor information in systems like Paychex, ADP, or Ceridian.
• Ensure timely payments through data entry of payment requests via platforms such as UltiPro or Kronos, while adhering to payment schedules.
• Assist with month-end closing procedures related to accounts payable and general ledger reconciliation processes.
• Support internal audits by providing documentation related to accounts payable transactions and maintaining detailed records of all activities.
• Collaborate with human resources on benefits administration and payroll management when necessary, leveraging HRIS systems like PeopleSoft or Workday.

Qualifications

• Proven experience in accounts payable processing within a corporate or public accounting environment.
• Strong understanding of GAAP principles and technical accounting concepts relevant to accounts payable and general ledger accounting.
• Proficiency with accounting software such as QuickBooks, Sage, Workday, or similar platforms; familiarity with payroll systems like ADP or UltiPro is a plus.
• Knowledge of SOX compliance requirements and internal control procedures related to financial transactions.
• Excellent analysis skills for account reconciliation, journal entries, and data entry accuracy—10 key typing skills are essential.
• Ability to handle multiple tasks efficiently while maintaining attention to detail in a fast-paced environment.
• Effective communication skills for collaborating across departments including finance, human resources, and external vendors. Join us in a role that empowers your expertise in accounting while offering opportunities for growth within a vibrant team committed to excellence!

Pay: $35.53 - $41.75 per hour

Benefits:

• 401(k) matching
• Employee assistance program
• Life insurance
• Paid time off
• Vision insurance

Work Location: Remote