Accounts Payable Specialist

Job Summary

The Payables Expert is responsible for managing the organization’s accounts payable function, ensuring timely, accurate, and compliant processing of vendor invoices, payments, and expense reimbursements. The role ensures strong internal controls, maintains vendor relationships, and supports financial reporting and cash flow management. Job location is "Gajjumatah".

Key Responsibilities

1. Invoice Processing & Verification

• Review, verify, and process vendor invoices in ERP/accounting systems.
• Match invoices with Purchase Orders (PO) and Goods Receipt Notes (GRN) (3-way matching).
• Ensure proper approvals before posting invoices.
• Identify discrepancies and coordinate with procurement or departments for resolution.
• Ensure compliance with company policies and tax regulations.

2. Payment Management

• Prepare weekly/monthly payment runs (bank transfers, cheques, online payments).
• Ensure timely payment to vendors as per agreed credit terms.
• Monitor aging reports and prioritize payments.
• Reconcile vendor statements with company records.
• Manage advance payments and ensure proper adjustments.

3. Vendor Management

• Maintain updated vendor master data.
• Conduct vendor onboarding procedures (documentation, tax details, bank verification).
• Respond to vendor inquiries professionally.
• Build strong vendor relationships to avoid supply disruptions.

4. Reconciliation & Reporting

• Perform monthly accounts payable reconciliations.
• Assist in month-end and year-end closing activities.
• Generate aging reports, payable summaries, and expense analysis.
• Support audit requirements by providing required documentation.

5. Compliance & Controls

• Ensure compliance with tax laws (withholding tax, sales tax, VAT where applicable).
• Ensure adherence to internal financial controls and approval matrix.
• Prevent duplicate payments and fraudulent transactions.
• Maintain proper documentation and filing (digital & physical).

6. Expense & Reimbursement Management

• Review employee expense claims.
• Verify supporting documents.
• Process reimbursements within defined timelines.
• Ensure compliance with company expense policy.

7. ERP & System Management

• Enter and manage transactions in accounting software , SAP, QuickBooks & Microsoft Dynamics).
• Assist in process automation and improvement initiatives.
• Maintain proper chart of accounts classification.

Key Performance Indicators (KPIs)

• % of invoices processed within agreed timelines
• Vendor payment cycle accuracy
• Reduction in duplicate or incorrect payments
• Clean audit reports
• Accuracy of payable aging report
• Vendor satisfaction level

Required Qualifications

Education:

• Bachelor’s degree in Accounting, Finance, Commerce, or related field
• ACCA/CA (Part-qualified) or equivalent certification preferred

Experience:

• 3–5 years of experience in Accounts Payable
• Experience in ERP/accounting software
• Experience handling high-volume transactions preferred

Technical Skills

• Strong knowledge of accounts payable cycle
• Understanding of taxation & withholding regulations
• Proficiency in MS Excel (VLOOKUP, Pivot Tables, Reconciliation formulas)
• ERP systems experience
• Basic understanding of financial statements

Soft Skills

• High attention to detail
• Strong analytical and problem-solving skills
• Time management & ability to meet deadlines
• Ethical and trustworthy
• Strong communication skills
• Ability to work under pressure

Work Environment

• Office-based role
• High coordination with procurement, finance, and vendors

Pay: Rs60,000.00 - Rs75,000.00 per month

Work Location: In person