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Accounts Payable Specialist
Accounts Payable Specialist
GENERAL SUMMARY: The AP Specialist will play a critical role in managing, analyzing, and recording activities with our vendors. He/she must be dedicated, self-motivated, flexible, with a high level of integrity, and possess the ability to work in a fast-paced and highly collaborative environment.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Process invoices for payment, assist with bank reconciliations, and generate reports, including the AP Aging, Check Registers, and other ad hoc reports.
- Research information to provide accurate and timely responses to vendors and internal clients at multiple locations.
- Verify the accuracy of vendor invoices and automatic payments, properly match purchase orders with invoices, and confirm that the correct general ledger account codes are used.
- Generate payments via check or ACH to vendors on a weekly schedule and match checks with back-up for review by the manager. The backup will include any printed and/or electronic documents.
- Inspect paid and unpaid invoices, including cleared payment inquiries and check voiding, to maintain accurate files and records according to company standards.
- Develop and maintain a filing system for financial information, records, and documents to ensure that information is easily available.
- Provide supporting documentation for the annual audit.
- Perform other related duties as necessary or assigned.
KEY QUALIFICATIONS AND REQUIREMENTS:
PLEASE NOTE: This is not a fully remote position, so the applicant chosen must reside w/in a 60-mile radius of the Nashville, TN metro area.
- Associate degree in accounting or Equivalent
- 3+ years of experience in Accounts Payable with a strong understanding of accounting and bookkeeping principles.
- Functional knowledge of organizational operations and procedures to accurately interpret documents and act promptly.
- Requires Intermediate knowledge of Microsoft 365 (formerly Microsoft Office Suite), including PowerPoint and Excel.
- Experience with accounting software and online platforms. Sage Intacct experience strongly preferred.
- Excellent oral and written communication skills.
- Commitment to excellence and ability to work in teams effectively.
- Creativity, flexibility, foresight, and judgement in anticipating and solving problems.
- Strong customer service background and ability to interface with all levels of personnel within the organization in a professional manner.
- Excellent organizational and time management skills.
- Deadline and detail-oriented with the ability to multitask.
- Ability to manage and maintain confidential and/or sensitive information.
Disclaimer: By applying for this position, you acknowledge and agree that you may be subject to a background check and drug test as part of the hiring process. Employment is contingent upon successfully passing these screenings.
Monday - Friday 9:00 am - 6:00 pm
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