Accounts Payable Specialist

The Role

The AP Specialist is responsible for managing the full vendor payment lifecycle, ensuring timely and accurate processing of invoices in accordance with company policies and internal controls.

This role plays a key part in maintaining strong vendor relationships, supporting financial accuracy, and contributing to continuous improvement within the accounting function. The ideal candidate is detail-oriented, highly organized, tech-savvy, and comfortable working in a fast-paced environment.

Responsibilities

• Own the end-to-end invoice lifecycle, including review, approval coordination, accurate system entry, and payment processing
• Maintain vendor records, including W-9 forms, payment methods, and contact information
• Prepare and execute weekly payment runs (ACH, wire, credit card, and check)
• Monitor AP aging and invoice cycle times to ensure timely payment and resolve exceptions
• Respond to vendor inquiries and resolve discrepancies promptly
• Follow up on outstanding checks and payment issues
• Maintain monthly AP reporting
• Assist with daily cashbook reconciliations
• Support audits by preparing documentation and responding to inquiries
• Prepare and support annual 1099 reporting
• Ensure compliance with internal controls and company policies
• Support AP process improvements and automation initiatives
• Assist with month-end close activities, including AP accruals

The Ideal Candidate

• Strong attention to detail and organizational skills in a fast-paced environment
• Proactively work with other departments to obtain invoice approvals and documentation.
• Excellent written and verbal communication skills with the ability to collaborate across time zones
• Results-oriented with the ability to manage multiple priorities and meet deadlines
• Self-motivated and able to work independently
• Knowledgeable in 1099 reporting and basic tax compliance
• Experience with NetSuite and Workamajig (advertising agency accounting software) preferred
• Experience with AP automation tools preferred
• Strong working knowledge of Excel, including pivot tables and lookup functions

Minimum Qualifications

• Bachelor's degree in Accounting or 2–4+ years of Accounts Payable experience
• Intermediate Excel skills (pivot tables, VLOOKUP/XLOOKUP)
• Experience in a high-volume, fast-paced environment
• Familiarity with collaborative tools such as Slack, Zoom, and Outlook
• Prior Accounts Payable or accounting experience within an advertising or marketing agency is a plus

Perks and Benefits

• Competitive Salary Range
• Health, Dental and Vision benefit packages to fit all types of lifestyle
• Life, Short and Long Term Disability Insurance paid 100% by the company
• FSA / HSA Options
• 401(K) with a generous company match program
• Flexible Paid Time Off (aka- unlimited)
• Paid Parental Leave
• Hybrid and Remote work schedules available
• Employee Assistance Program (unlimited free telephonic counseling for a variety of issues such as mental health, financial support, and legal advice)
• Employee Referral Bonus

Equality Opportunity Employer Statement

Unlock, and its affiliate companies, is an equal opportunity employer dedicated to building an inclusive and diverse workforce. We provide equal employment opportunities without regard to an applicant's race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.