Accounts Payable Specialist

Accounts Payable Specialist

Position Title: Accounts Payable Specialist

Reports To:Accounting Manager

FLSA Status: Full time - hourly, non-exempt as defined under Fair Labor Standards Act

Location: Sanford Administration

Content Last Revised: 2/26/2026

ORGANIZATION OVERVIEW

The Central Florida Family Health Center, Inc. dba True Health is a private, not-for-profit federally qualified health center (FQHC) serving Central Florida since 1977. Our mission is to provide high-quality, comprehensive healthcare at a reasonable cost to everyone.

JOB SUMMARY

The Accounts Payable Specialist is responsible for the support of the accounts payable process to ensure accuracy and efficiency. Primary duties include processing invoices which entails daily data entry and an understanding of the chart of accounts. This is NOT a remote position.

KEY RESPONSIBILITIES

• Maintains a transparent, effective relationship with the Accounting Manager and Senior Leadership team by supporting the organization's activities and implementing Board-approved policies
• Fosters an environment and culture that focuses on fulfilling the company's mission, vision, and values
• Process invoices and enter data into the accounting system
• Process employee reimbursements
• Process completed purchase order invoices
• Maintains records in compliance with HRSA, Generally Accepted Accounting Principles (GAAP), True Health policies, procedures, internal financial controls, and initiatives
• Supports grant compliance (including governmental contracts) by assisting with proper coding of accounts payable entries to ensure that expenditures are aligned with grant deliverables
• Process credit card bills and code transactions accurately
• Maintains monthly vendor accrual sheet
• Provides remote daily deposit support
• Complies with internal controls including that of inventory, procurement, payroll, receipts, disbursements, and other processes as applicable
• Scans pertinent documents for record retention
• Collaborates with internal teams to address any accounts payable-related inquiries or concerns
• Communicates with vendors and/or employees regarding any discrepancies
• Support the fiscal audit as requested
• Collaborates with Grants Director to ensure timely and accurate financial recording as applicable
• Remains current on audit best practices as well as state, federal and local laws as it relates to company operations
• Travel as necessary using personal vehicle (must maintain current auto insurance at own expense)
• Other responsibilities as assigned

ESSENTIAL FUNCTIONS

• Problem Solving
• Customer Service
• Verbal Communication
• Written Communication
• Professional Judgement
• Planning/Organizing
• Adaptability
• Initiative
• Administration/Operations
• Accounting/General Ledger
• Financial Management

MINIMUM QUALIFICATIONS

• Education:

o Associate's degree in Accounting Preferred

• Experience:

o Minimum of one (1) year healthcare financial experience in the Accounting field Preferred

o Advanced proficiency in Microsoft Office (Ex. Word, Excel, Outlook)

• Licenses or Certifications:

o N/A

• Criminal Background Clearance:

o True Health is a Health Center Program grantee under 42 U.S.C. 254b, a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n), and partners with agencies that require criminal background checks. True

Health has established policies and procedures that may influence the overall employment process, hiring, and "just cause" for the termination of employees. An employee's career could be shortened ifthere is a violation of any policies and procedures.

Prohibited criminal behavior is defined in Florida Statute (F.S.) 408.809. Any employee arrested for any offense outlined in the F.S.408.809 will be immediately suspended and remain suspended until the charges are disposed of in court. The employee will be terminated for an arrest or conviction of any violation listed above.

DRUG/ALCOHOL SCREENINGS

A post-offer drug and alcohol screen is a requirement for employment. Failure to successfully pass the drug/alcohol screen will be cause for the offer to be rescinded. Employees are subject to random drug/alcohol screenings throughout the duration of their employment with True Health. If an employee fails to pass the drug/alcohol screening, then this shall become grounds for discipline up to and including immediate termination.

WORK ENVIRONMENT

• The employee is subject to prolonged periods of sitting at a desk and working on a computer.
• The employee is subject to perform repetitive hand and wrist motions.
• The employee is frequently required to stand, walk, talk, and hear.
• The employee is occasionally required to use hands to handle or feel objects, reach with hands and arms, stoop, kneel, crouch, and move or lift up to twenty-five (25) pounds.
• The employee is required to use close vision, peripheral vision, depth perception, and adjust focus.
• A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS

The employee will work as the needs of the operation require. Normal work days and hours are Monday through Thursday, 8am - 6pm and Fridays, 8am - 12pm; however, there will be times when the employee will need to come in or work on "off hours" or "off days" to meet the needs of the position.