Accounts Payable Specialist

Position Overview

Job Title: Accounts Payable Specialist (Full Cycle) 
Department: Accounting 
Employment Type: Full-Time 
Location: Chandler, AZ

Reports to: Billing & A/R Manager 
Direct Reports: None

Schedule Expectations: 
Standard business hours M-F in office; occasional flexibility during month-end close or year-end 1099 preparation to meet deadlines. 

About TDP Bakery

Who doesn’t love doughnuts? TDP Bakery exists to bring fresh indulgent bakery products to places where people could normally never enjoy them. Fresh, never frozen bakery is just better.

This role supports our commitment to providing Honestly Fresh™ food through our BakeFace™ brand, along with partner-labeled products.

Role Summary

As an Accounts Payable Specialist, you will play a critical role in maintaining accurate financial reports and supporting internal teams with timely, reliable AP processing. A typical day may include reviewing and coding invoices, preparing vendor payments, reconciling accounts, assisting with month-end close, and communicating directly with vendors and internal departments to resolve discrepancies.

This role requires strong attention to detail, communication skills, and the ability to manage full-cycle AP duties in a fast-paced and growing environment. It is ideal for an accounting professional who enjoys problem-solving, organization, and cross-department collaboration.

Key Responsibilities

Accounts Payable Processing

• Perform full-cycle AP, including invoice receipt, review, coding, 3-way matching, and payment processing.


• Ensure invoices follow internal approval workflows and are processedtimelyand accurately.


• Maintainaccuratevendor records, W-9 forms, payment terms, and documentation.

Reconciliations & Month-End Support

• Complete vendor statement reconciliations and resolve discrepancies proactively.


• Assist with month-end close by preparing AP-related accrual entries, prepaids, and reconciliations.


• Support bank reconciliations by verifying AP-related transactions.

Year-End Support

• Prepare and process accurate 1099 forms in compliance with IRS requirements.

Cross-Functional Collaboration

• Communicate with vendors and internal stakeholders to research and resolve AP issues.


• Work closely with accounting, operations, and purchasing teams to maintain accurate and timely financial information.

Data Accuracy & Controls

• Maintain documentation and organized AP files for audit readiness.


• Follow internal controls and company policies related to AP and purchasing.

Required Qualifications

• Excellent communication, collaboration, and interpersonal skills.


• Strong attention to detail, accuracy, and organizational skills.


• Ability to work independently and as part of a team.


• Strong analytical and problem-solving skills.


• Adaptability to a fast-paced, evolving business environment.


• Proficiency in Microsoft Excel (Intermediate), Microsoft Office,Teams, and SharePoint.

Education & Experience

• 3+ years of full-cycle Accounts Payable experience.


• Experience with vendor reconciliations, accruals, prepaids, and 1099 processing.


• Familiarity with accounting processes, internal controls, and workflow approvals.


• Familiarity working with inventory and cost of goods sold entries.

Preferred Skills & Certifications

• Associate degree or coursework in Accounting, Finance, or Business preferred (but notrequired).


• Experience in manufacturing, distribution, supply chain, or operational environmentsa plus.


• Intermediateor Advanced Excel skills.


• Prior experience with Sage, Acumatica, or similar ERP systems isadvantageous.

TDP Bakery is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation, gender, disability, or any other category protected by law.

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