Accounts Payable Specialist

We are working with a client in Coral Gables, FL that is looking for a strong AP Specialist to join their team. This role is with a stable family office and is great for someone looking to join a company long-term.

Purpose of role:

The Accounts Payable Specialist is responsible for managing all aspects of accounts payable functions within the organization. This includes processing invoices, reconciling vendor statements, maintaining accurate records, and ensuring timely payments to vendors. The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

Accounts Payable Specialist Key Responsibilities:

• Process invoices accurately and efficiently, matching them with purchase orders and receiving documents.
• Verify coding and obtain proper approval for payment.
• Reconcile vendor statements and resolve any discrepancies in a timely manner.
• Prepare and process electronic payments, including ACH transfers and wire transfers.
• Maintain accurate and up-to-date accounts payable records and documentation.
• Respond to vendor inquiries and resolve payment issues.
• Reconcile construction AIA contract payment applications, ensure change orders are signed and authorized and collect release of liens when required.
• Assist with month-end closing activities, including preparing accruals and reconciliations.
• Collaborate with other departments to ensure proper expense allocation and coding.
• Stay current with accounting regulations and best practices related to accounts payable processes.
• Management and reconciliation of multiple credit card accounts.
• Ability to travel out of town one or two times per year for company meetings.

Accounts Payable Specialist Required Experience and Education:

• Bachelor’s degree preferred.
• 2+ years of accounts payable or accounting related roles.
• QuickBooks and Bill.com .
• Proficiency with Microsoft Office 365 suite including Outlook, Word, and Excel.
• Intermediate to advanced excel skills are mandatory.