Accounts Payable Specialist

Job Summary
We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our dynamic finance team. In this role, you will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. Your expertise in financial software, accounting principles, and compliance standards will be key to supporting our organization’s financial health and operational efficiency. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in bookkeeping, data entry, and financial analysis will make a meaningful impact.

Responsibilities

• Process and verify all incoming invoices using accounting software such as Workday, SAP, or QuickBooks, ensuring accuracy and compliance with company policies.
• Perform account reconciliations for accounts payable transactions, identifying discrepancies and resolving issues promptly.
• Maintain detailed records of all payments, vendor information, and related documentation in accordance with SOX (Sarbanes-Oxley Act) controls.
• Manage vendor inquiries, resolve billing issues, and communicate effectively to ensure smooth payment cycles.
• Prepare journal entries for accounts payable transactions and assist with month-end closing activities related to payables.
• Support compliance with GAAP (Generally Accepted Accounting Principles) by adhering to proper accounting procedures and double-entry bookkeeping standards.
• Assist with audit preparations by providing necessary documentation and explanations of accounts payable activities.
• Collaborate with the finance team on process improvements utilizing systems like Workday, ADP, or Kronos to streamline workflows.
• Contribute to benefits administration and HRIS (Human Resources Information System) data management as needed.
• Ideally bilingual: Spanish
• Sage 300, HH2, Sage Intaact software experience.
• Salary: based on experience, market value.
• We are an ESOP company and a chance to receive company profit participation
• Credit card statement Reconciliation and management.
• High performer, strong positive and productive mindset.

Experience

• Proven experience in accounts payable functions within a corporate or public accounting environment.
• Strong knowledge of accounting software such as QuickBooks, Sage, PeopleSoft, Ceridian, or UltiPro; experience with Workday or ADP is highly desirable.
• Familiarity with financial concepts including debits & credits, journal entries, general ledger reconciliation, and analysis skills.
• Understanding of SOX compliance requirements and experience working within internal controls frameworks.
• Knowledge of payroll management systems like Kronos or Paychex is a plus.
• Ability to perform high-volume data entry with precision using 10-key typing skills.
• Experience in governmental or non-profit accounting is advantageous but not required.
• Excellent organizational skills combined with attention to detail; ability to analyze financial data accurately. Join us in this vital role where your expertise ensures our financial operations run smoothly while supporting our organizational growth!

Job Type: Full-time

Pay: $52,930.59 - $63,744.37 per year

Benefits:

• Health insurance
• Profit sharing

Work Location: In person