Accounts Payable Specialist

Accounts Payable Specialist

Full-Time · Finance & Accounting · Washington, DC

McCullough Construction has been building Washington DC for over 25 years. From historic restoration to high-rise multi-family, our work is visible across the city — and it doesn't happen without a sharp, dependable finance team behind it. We're looking for an Accounts Payable Specialist who takes pride in accuracy, meets deadlines, and understands that clean books are just as important as clean job sites.

This is a hands-on role where you'll work directly with our Project Managers and Controller. You'll have real responsibility from day one and a front-row seat to how construction finance works at a busy, well-respected general contractor.

Who we're looking for

You're someone who keeps things organized, catches discrepancies before they become problems, and doesn't need to be reminded to follow up. You're comfortable working in a fast-paced office environment where the job sites are busy and the invoices keep coming.

You work well with people — whether that's a Project Manager who needs an update on a subcontractor payment or a vendor waiting on a check. You're professional, dependable, and you take your work seriously.

What you'll be responsible for

Accounts Payable & Invoice Processing

▸ Review invoices and expense reports, verify project cost codes, obtain required approvals, and ensure proper cut-off.

▸ Enter vendor and invoice data into our accounting system; keep Project Managers informed when the unapproved invoice system is updated.

▸ Run the weekly payment cycle — review the AP aging report, cut checks, secure signatures, and get them out the door.

Subcontractor & Vendor Documentation

▸ Work with our compliance team to collect lien releases, certificates of insurance, and W-9s from subcontractors and vendors.

Project Financial Reporting

▸ Assist in preparing monthly owner requisitions; post A/R entries and cash receipts.

▸ Conduct ongoing job cost analysis and report on breakeven points by contract item.

▸ Report on project margins — Revenue Contract items vs. Cost Codes.

▸ Track and report on periodic variances and their causes, with a focus on spending variances.

▸ Accumulate and apply overhead costs in accordance with GAAP.

General & Administrative

▸ Assist with annual audits — insurance, use tax, and others.

▸ Keep financial files organized and pitch in on administrative tasks as needed.

What you'll bring

▸ 1–3 years of accounts payable or accounting experience — construction or project-based industries are a strong plus.

▸ Comfortable with accounting software and proficient in Microsoft Office, especially Excel.

▸ Strong attention to detail.

▸ Able to manage multiple deadlines without losing track of the details.

▸ Clear, professional communicator — you can work effectively with vendors, project managers, and leadership.

▸ Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

What we offer

▸ Competitive salary based on experience.

▸ Full health, dental, and vision benefits.

▸ 401(k) with employer matching through John Hancock Retirement.

▸ 529 College Savings Plan.

▸ A stable company with a strong project pipeline and 25+ years of history in the DC market.

▸ A team that values hard work, takes pride in what they build, and looks out for each other.

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• On-site gym
• Opportunities for advancement
• Vision insurance

Work Location: In person