Accounts Payable Specialist

Description:

ESSENTIAL FUNCTION

An Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and receipts, ensuring proper coding to the general ledger and compliance with company policies and procedures. This role includes verifying invoice details against purchase orders and receiving documentation, resolving discrepancies, and maintaining organized financial records. The specialist ensures that all approved invoices are processed for payment within established deadlines, supports month-end closing activities, and communicates effectively with vendors and internal departments to address inquiries and maintain positive working relationships.

PRIMARY RESPONSIBILITIES

• Accounts Payable Specialist will process payments, match invoices, file and payables related tasks
• Process all bank ACH payments
• Running all end-of-day reports
• Monitor, stock and order all office supplies
• Process sales tickets
• Credit card balancing
• Mail monthly patron statements
• Reconcile daily bank deposit slips
• Process Vender Invoicing
• Journal Entry processing
• Any other duties and assignments as needed to meet service standards.

Any other duties and assignments as needed to meet service standards.

Requirements:

KNOWLEDGE REQUIRED FOR SATISFACTORY JOB PERFORMANCE

Experience: Minimum of one (1) year of experience in Accounts Payable or general accounting.

Education: High school diploma or equivalent required.

SKILLS NECESSARY FOR JOB PERFORMANCE

• Proficiency in Microsoft Excel and Word
• Strong numerical and data entry skills (10-key proficiency)
• Attention to detail and accuracy in financial recordkeeping
• Effective communication and customer service skills

INITATIVE

Responsibilities must be performed in an efficient, accurate, and timely manner. This position requires a standard work week of at least 40 hours to fulfill job expectations. The role demands strong organizational skills, the ability to prioritize tasks, and the capacity to build collaborative relationships while maintaining clear and professional communication.

ADMINISTRATIVE RESPONSIBILITY

STAFF RESPONSIBILITY: Demonstrates a team-oriented approach with a willingness to support colleagues and assist in other functional areas as needed.

SUPERVISION: Reports directly to the Office Manager.

WORK RELATIONSHIPS

Collaborates regularly with office personnel, sales staff, division managers, and external loan vendors to ensure efficient operations and effective communication.