Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the review, management, and payment of payable vendor invoices.

Knowledge of basic arithmetic, handling and counting cash, and skill in communications with the public. Must maintain an insurable driving clearance and drug-free.

• Daily deposits – initiate all department deposits each day.
• Print off Parts invoice daily – post and give Parts Manager a copy.
• Manufacturer Invoices – print and posts invoices daily and balance on Monday
• Gas Tickets – Post gas tickets daily, tickets are paid weekly.
• Purchase Orders – post daily
• Stock New/Used Vehicles
• Review Schedules
• Advertising – Reconcile advertising for month-end
• Credit Cards – Post credit card expenses daily. Reconcile credit card statements monthly.
• Supplies not taxed – Make copies of invoices for supplies used internally for shop that were not taxed on invoice. These invoices will be reconciled and taxes paid at end of month.
• Month-end – Give debit balance value at end of month to Office Manager.
• Drivers – Submit hours to hire and into DMS System for payment. Communicate and maintain relationships with temporary staffing company.
• Accounts Payable

? process/post daily

? Check and reconcile monthly statements to schedules

? Write checks once approved by Comptroller throughout the month.

BACK-UP

? Retrieve, print, and distribute Manufacturer reports.

? Post warranty and incentive credit memos. Post and reconcile dealer reserve statements.

? Order and replenish supplies as needed.

? Car deal payables – write checks for car deal payables

? Petty Cash – Monitor, maintain, and replenish petty cash daily.

? Receipt in cash from various departments.

? Sublets – Reconciles sublet schedules for month-end.

? Spiff money – Monitor, maintain, and distribute spiff money cash.