Accounts Payable Specialist

About Us

Since 1976, Shenandoah has been a trusted leader in the trenchless construction industry, combining decades of experience with cutting-edge technology to deliver turnkey solutions. Our extensive fleet—including hydraulic cleaning trucks, video inspection units, test and seal equipment, and heavy machinery—allows us to manage projects of any size, backed by a skilled team of managers, estimators, and superintendents. We are equipped to mobilize crews beyond our target area to provide reliable, efficient service wherever it’s needed.

For over 40 years, we have partnered with our customers to extend the life of their infrastructure, maximize budgets, and implement strategic maintenance and rehabilitation programs. By staying at the forefront of industry-changing technologies, Shenandoah ensures every project is completed safely, efficiently, and to the highest standards, delivering long-term value and peace of mind to our clients.

Position Overview

We are currently seeking a highly organized and detail-oriented Accounts Payable Specialist to join our Corporate Office in Boca Raton, FL. This role supports our accounting team in processing financial data, managing vendor records, and assisting with both accounts payable and receivable tasks. The ideal candidate is proactive, dependable, and eager to grow within a collaborative office environment.

What You'll Do

Assist with day-to-day accounts payable functions
Provide support to accounts receivable as needed
Maintain and update spreadsheets for tracking and reporting (including pivot tables in Excel)
Set up and maintain vendor profiles and documentation
Monitor and manage multiple AP email inboxes
Scan and organize incoming invoices into digital folders
Accurately enter invoices with proper GL coding
Retrieve and reconcile vendor statements monthly
Prepare and issue Release of Liens to vendors
Perform other administrative or accounting duties as assigned

Required Qualifications

High school diploma or GED required
1–2 years of accounting, bookkeeping, or administrative experience preferred
Strong organizational and time-management skills
High attention to detail and accuracy in data entry
Ability to work independently and as part of a team
Proficient in Microsoft Excel, Outlook, and Adobe PDF
Experience with Sage and/or TimberScan is a plus
Excellent communication and follow-up skills
Professional demeanor and strong work ethic
Must be able to work on-site in Boca Raton, FL (this position is not remote or hybrid)

Perks of the Job

Weekly Pay
401(k) + Company Match
Comprehensive Medical, Dental, and Vision Insurance
Company-paid life insurance
Paid Time Off (PTO)
Opportunities for career advancement and professional growth

Shenandoah is an Equal Employment Opportunity (EEO) employer committed to fostering a diverse and inclusive workforce.

Job Type: Full-time

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of hands-on Accounts Payable experience do you have (not including data entry or general admin)?
• Have you ever worked in a high-volume AP environment (200+ invoices per week)?
• Are you able to create and use pivot tables in Excel without assistance?

Ability to Commute:

• Boca Raton, FL 33431 (Required)

Work Location: In person