Accounts Payable Specialist

At Best Friends Pet Care, we’re growing rapidly through strategic acquisitions. With each new location, we’re expanding our operational footprint and increasing transaction volume—making scalable, efficient, and controlled financial processes more important than ever. Our finance and accounting teams play a critical role in ensuring we can support that growth with accuracy, discipline, and strong vendor partnerships.

The Accounts Payable Specialist role is a salaried, exempt position reporting directly to our AP Manager. This is a full-time role to be based in our Dallas area office. We offer full medical, dental, and vision insurance along with PTO, 401K, and free employee stock ownership plan (ESOP).

Role Overview:

We are seeking a detail-oriented Accounts Payable Specialist to support our A/P function during a period of rapid expansion. This role is responsible for the daily execution of the full-cycle accounts payable process, ensuring accurate data entry, timely payments, and seamless expense management within our Concur platform.

You will partner closely with Operations and Finance to ensure vendor relationships are maintained, expenses are properly managed, and systems evolve alongside the business.

Key Responsibilities:

• Daily A/P Operations: Execute end-to-end processing, including invoice intake, coding, and routing for approvals across multiple locations.
• Concur Administration: Manage employee expense reports and invoice processing within Concur, ensuring compliance with company travel and expense policies.
• Payment Support: Assist in weekly payment runs (ACH, checks, wires) and ensure vendor payments are reconciled accurately.
• Vendor Relations: Act as a primary point of contact for vendor inquiries regarding payment status, discrepancies, and account reconciliations
• Data Integrity: Maintain accurate vendor records, including W-9 collection and assist with year-end 1099 processing.
• Month-End Support: Assist the finance team with month-end close by ensuring all expenses are captured and accruals are documented.

Duties:

• Manage, record and pay utility services for centers, ensuring payments are made timely and recorded accurately
• Review employee expenses in Concur
• Help contact and reply to vendors and other key stakeholders
• Reconcile vendor accounts
• Ensure open invoices are included on AP approval sheet sent to finance
• Obtaining W9 Forms and creating new vendor accounts in GP
• Closing duplicate vendor accounts in GP
• Assist with audit requests and documentation
• Support special projects and system implementations as needed

Qualifications:

• Experience: 2–4 years of progressive accounts payable experience in a high-volume environment.
• Technical Skills: Hands-on experience with Concur (Expense & Invoice) is required. Proficiency in ERP systems (e.g., NetSuite or Sage) and Excel is highly preferred.
• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Soft Skills: Strong organizational skills and the ability to maintain accuracy while managing multiple priorities in a fast-paced setting.

Why This Role?

This is an opportunity to build and scale a critical function within a high-growth organization. You’ll have the chance to modernize processes, implement automation, and directly impact how we support our expanding footprint. Your work will ensure that our financial foundation remains strong as we continue to grow.