Accounts Payable Specialist

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to support daily AP operations, including purchase order processing, invoice management, and vendor relations. This role plays a key part in ensuring accurate and timely financial transactions while maintaining strong internal and external partnerships.

Key Responsibilities

• Create and manage purchase orders (POs) in alignment with company policies
• Process high-volume vendor invoices , ensuring proper coding and documentation
• Perform 3-way matching (PO, invoice, receipt) to validate transactions
• Manage and process employee expense reports , ensuring compliance with company guidelines
• Execute payment processing , including check runs, ACH, and wires (if applicable)
• Maintain accurate and up-to-date vendor records
• Serve as a point of contact for vendor inquiries , resolving discrepancies and payment issues
• Support month-end close by ensuring AP transactions are recorded accurately and on time
• Assist with process improvements and maintaining internal controls
  
  

Qualifications

• 2+ years of Accounts Payable experience
• Hands-on experience with:Purchase order processing
• Invoice management
• 3-way matching
• Expense reporting
• Strong understanding of AP workflows and best practices
• Proficiency in Excel (basic formulas, sorting/filtering; pivots a plus)
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and meet deadlines
  
  

Preferred Qualifications

• Experience with ERP/accounting systems (e.g., SAP, Oracle, NetSuite, etc.)
• Background in high-volume transaction environments
• Strong communication skills for vendor and internal coordination
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.