Accounts Payable Specialist

Position Summary

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our growing accounting team. The ideal candidate will be responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices while maintaining strong internal controls and vendor relationships.

Key Responsibilities

• Process, review, and code vendor invoices in accordance with company policies
• Perform two-way and three-way invoice matching with purchase orders and receiving documents
• Verify invoice accuracy and obtain appropriate approvals prior to payment
• Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments
• Reconcile vendor statements and investigate payment discrepancies
• Respond to vendor inquiries and resolve invoice and payment issues in a professional and timely manner
• Maintain accurate vendor records, including W-9 documentation and payment information
• Assist with month-end close by preparing AP reconciliations, accruals, and reporting
• Ensure compliance with company policies, internal controls, and accounting procedures
• Support internal and external audits by providing requested documentation
• Collaborate with cross-functional teams to improve accounts payable processes and efficiencies

Qualifications

• 2+ years of accounts payable or general accounting experience
• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred
• Experience with ERP/accounting systems (SAP, Oracle, NetSuite, Microsoft Dynamics, Workday, or similar) preferred
• Strong Microsoft Excel skills
• Excellent organizational, analytical, and problem-solving abilities
• High level of accuracy and attention to detail
• Strong communication and customer service skills
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment