Accounts Payable Specialist - Hybrid

Job Summary

As an Accounts Payable Specialist, you will play a crucial role in maintaining the financial health of our organization by ensuring accurate and timely processing of accounts payable transactions. Your primary responsibility will be to manage the entire Accounts Payable cycle, from invoice receipt to payment reconciliation. You will collaborate closely with vendors, internal teams, and management to guarantee smooth operations and adherence to financial policies and procedures.

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Invoice Processing: Receive, review, and accurately enter invoices into the accounting system. Match invoices to purchase orders and receipts, verifying the validity and accuracy of charges.
• Customer Service: Provide exceptional customer service to internal and external stakeholders. Respond promptly and professionally to inquiries and requests, ensuring a high level of satisfaction.
• Communication: Effectively communicate with vendors, suppliers, and internal departments to resolve issues and provide information. Maintain a courteous and professional demeanor in all interactions.
• Problem-Solving: Address and resolve customer service issues related to Accounts Payable in a timely and efficient manner. Use critical thinking skills to identify root causes and implement solutions.
• Data Accuracy: Maintain meticulous records of financial transactions, ensuring accuracy and compliance with company policies.
• Issue Resolution: Investigate and resolve discrepancies and variances in invoices and payments, working to prevent future occurrences.
• Process Support: Contribute to the improvement of accounts payable processes, suggesting enhancements for increased efficiency.
• Process Improvement: Continuously identify opportunities for process improvements within the Accounts Payable function. Implement best practices to enhance efficiency and accuracy.
• Process and Manage Specialized Tasks: Includes tasks such as expense coding and reporting, account reconciliation, payment runs, etc.
• Vendor Communication: Build and maintain positive relationships with procurement, vendors, and suppliers. Address any inquiries or discrepancies regarding invoices, payments, and statements.
• Payment Processing: Prepare and process payments, which may include checks, electronic transfers, and ACH payments. Ensure payments are made within agreed-upon terms to take advantage of early payment discounts and avoid penalties.

Physical Requirements

• Work is performed while sitting/standing and interfacing with a personal computer.
• Requires the ability to communicate effectively using speech, vision, and hearing.
• Requires the regular use of hands for simple grasping and fine manipulations.
• Requires occasional bending, squatting, crawling, climbing, and reaching.
• Requires the ability to occasionally lift, carry, push, or pull medium weights, up to 50lbs.

Remote Work Qualifications

• Access to a reliable and secure high-speed internet connection. Cable or fiber internet connections (at least 75mbps download/10mbps upload) are preferred, as satellite connections often cannot support the technologies used to perform day-to-day tasks.
• Access to a home router and modem.
• A dedicated home office space that is noise- and distraction-free. The space should have strong wireless connection or a wired Ethernet connection (wired connection is preferred, if possible).
• A valid, physical address (apartment, suite, etc.). PO Boxes are not supported, as a physical address is required for you to receive your computer equipment.
• The desire and ability to work and communicate with other team members via chat, webcam, etc.
• Legal residents of one of the following states: (AK, AL, AR, AZ, CT, DE, FL, GA, IA, ID, IN, KS, KY, LA, MD, ME, MI, MN, MO, MS, NC, ND, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, VT, WI, WV, or WY). H-1B Visa Sponsorship Not Available, W2 only.

Experience

Minimum of 2 years of relevant experience in Accounts Payable or similar field

Education

This role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.

Desired Traits & Skills

• Proficiency with MS Office required (Outlook, Word, Excel, PowerPoint)
• Strong analytical and problem-solving skills required
• Strong verbal and written communication skills; ability to explain technical and complex concepts in a simple and concise way to ensure ease of understanding
• Demonstrated ability to manage multiple assignments and deadlines accurately in a fast-paced environment
• Ability to work independently, as well as part of a team
• Ability to quickly adapt as business needs change; ability to address difficult situations with diplomacy and emotional intelligence
• Excellent organization skills and attention to detail
• Customer service-oriented attitude with a demonstrated desire to exceed expectations

Company Overview

A rapidly growing, multi-divisional company headquartered in Lancaster, Pennsylvania with services supporting all of Clark’s distribution methods in the food service industry.

Benefits

• Medical
• Vision
• Dental
• PTO
• Paid Maternity Leave
• Paid Parental Leave
• Life Insurance
• Disability
• Dependent Care FSA
• 401(k) matching
• Employee Assistance Program
• Wellness Incentives
• Company Discounts
• AT&T & Verizon Discount
• Bonus Opportunities
• Accident Insurance
• Critical Illness Insurance
• Adoption Assistance

Available at HQ Locations Only

• On-Site Fitness Centers
• Dog-friendly Offices