Accounts Payable Technician

Accounts Payable Technician Procurement & Business Services 415 SILVER AVE SW $18.60 - $26.50 April 16, 2026 The Accounts Payable Technician performs a variety of routine accounting and related clerical tasks that involve financial recordkeeping and transactions. Processes financial transactions and enter/retrieve data and/or information into manual or technological systems. Areas of responsibility include cash receipts, disbursements, accounts receivable, billing, accounts payable, purchasing, treasury, and payroll. Maintains a variety of hard copy and electronic files and records. This position is a high-volume area that maintains that the county pays its obligations and are critical in maintaining the continuity operations for Bernalillo County. This classification is explicitly used in the Procurement Division.

• Enters, processes, and verifies for accuracy a variety of documents in the County's financial management and/or payroll systems, such as journals, vouchers and invoices; verifies accuracy of information, research discrepancies, post invoices based on applicable purchase orders and assigns codes.
• Receives warrants and checks from individuals or revenue sources; applies credit to the proper account; balances and forwards deposits to the proper Treasurer’s accounts payable reimbursement area.
• Processes payments received according to established procedures.
• Verifies and issues refunds for departments when services have been cancelled or not used.
• Communicates with vendors for accurate and timely posting invoices; monitors purchase order to ensure that they are balanced.
• Maintains daily records of invoices that need to be posted based on due date to ensure timeliness of payments, transaction records by balancing, preparing summaries to enter in computer; maintains records of delinquent invoices.
• Responds to vendor /department inquiries, research and answers employee and department questions regarding the status of accounts and payments, and the proper coding of transactions for accuracy.
• Conducts a reconciliation of vendor statements by reviewing and checking for any missing payments.
• Reviews and researches inquiries regarding coding, charges to vendor accounts.
• Prepares special reports and research related projects as designated by management.
• Scan image and index documents that are receive from vendors and departments. These documents include invoices, warrants, Exchange-Traded Funds (EFT), and Automated Clearing House (ACH) changes.
• All EFT/ ACH must be verified through the EFT/ACH process
• Assist and maintain scanning and related equipment to ensure proper operation.
• Provides training to user departments for processing invoices and goods receipts.
• Verifies and enters all new vendor requests in accordance with Internal Revenue Services (IRS) guidelines for proper submission of 1099.
• Checks Tax Identification Number (TIN) as a requirement to ensure proper compliance with IRS TIN specifications.
• Reviews and maintains all cell phone tables to ensure reconciliation with monthly billings, coordinating with information provided by departments.
• Processes and responds to all Inspection of Public Records Act (IPRA) requests based on state statute.
• Processes payroll payments/ garnishments as directed by payroll at each payroll period. Verifies accuracy and conformity with established payment procedures. Any discrepancies must be resolved before moving forward.
• All payments are quality checked for accurate remit address, amount and all backup documentation before payments are released.
• Prepares all request for document conversion and storage of records in accordance with state statute; work with appropriate departments on assigned records retention.
• Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.

• High School Diploma or GED
• One (1) year of general clerical experience in Business Administration or Business Management, or related field.

• Successful completion of a post-offer employment medical examination and background investigation.
• Adherence to all County safety guidelines.
• Complete all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.
• Depending on assignment, some positions in this classification may require possession of a valid driver’s license, Class C or higher.
• Complete required supervisor training, if applicable.

• Essential job duties are performed indoors in climate-controlled environment.
• Primary work surface is even, dry, carpeted or tiled floor.
• Works alone primarily, with or without directions.
• Works with a group at times and with a select team at times.

• Telephone, calculator, computer, fax machine, and copy machine are used in performance of essential job duties.
• Various forms of paperwork are handled in performance of essential job duties.