Accounts Payable & Receivable Clerk – Automotive Dealership

Acton Ford – Acton, MA
Full-Time | Monday–Friday

Position Summary

Acton Ford is seeking a dependable, detail-oriented Accounts Payable & Receivable Clerk to support the daily accounting operations of our automotive dealership. This position plays a key role in maintaining accurate financial records, processing dealership transactions, and ensuring timely handling of vendor payments and customer receivables.

The ideal candidate is organized, adaptable, and comfortable working in a fast-paced dealership environment with multiple departments and deadlines. Automotive accounting experience is strongly preferred, particularly within a dealership setting where accuracy, teamwork, and attention to detail are essential.

We operate in a collaborative accounting office where cross-training and teamwork are part of our culture. Team members are expected to support one another and assist with various office functions as needed to help the dealership operate efficiently.

Primary Responsibilities

Accounts Payable

• Process and post vendor invoices accurately into the dealership accounting system
• Match invoices to purchase orders and repair orders where applicable
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Prepare and process weekly check runs and electronic payments
• Maintain organized payable files and records
• Communicate with vendors regarding payment status and account inquiries
• Monitor and maintain open payable schedules

Accounts Receivable

• Process customer payments, insurance payments, and warranty receivables
• Post and reconcile daily deposits and credit card transactions
• Monitor receivable aging schedules and follow up on outstanding balances
• Process lien payoffs and track title receipt activity
• Assist with reconciliation of manufacturer receivables, warranty receivables, and internal accounts
• Maintain accurate customer and vendor account records

Dealership Accounting Support

• Assist with month-end closing procedures and account reconciliations
• Review accounting schedules for accuracy and completeness
• Support dealership office functions involving Sales, Service, Parts, and Finance departments
• Maintain organized digital and physical accounting records
• Assist with general clerical and administrative accounting duties
• Participate in cross-training within the accounting office
• Perform additional duties as assigned

Qualifications

• Prior automotive dealership accounting experience preferred
• Experience with dealership management systems (CDK or similar) preferred
• Working knowledge of accounts payable, accounts receivable, and general accounting principles
• Understanding of debits, credits, reconciliations, and general ledger flow
• Ability to manage multiple priorities in a deadline-driven environment
• Strong attention to detail and organizational skills
• Ability to communicate professionally with vendors, customers, and internal departments
• Proficiency in Microsoft Office, Google Workspace, or similar software platforms
• Strong teamwork and problem-solving abilities
• High School Diploma or Associate Degree preferred

Work Environment

This position operates within a professional automotive dealership office environment. Success in this role requires flexibility, accountability, and a willingness to support coworkers and dealership operations as business needs evolve. The pace can be fast-moving, particularly during month-end closing periods, requiring strong organizational and time management skills.