Accounts Receivable Coordinator

(DO NOT APPLY THROUGH SCHOOL SPRING) - Apply via directions below: Description: Accounts Receivable Coordinator is a full-year position in the Business Office. The Accounts Receivable Coordinator reports directly to the Business Manager and assists in every way to ensure the smooth and efficient operation of the school district's business office.Responsibilities/Duties: 1.Coordinates the collection and processing of daily receipts for all accounts (students, staff, vendors, retirees, etc.) for various purposes (such as school meals, class dues, athletic fees, parking fees, vocational programs, etc.). Records receipts in appropriate accounting and receivable systems, reconciles receipts by bank account, and delivers daily deposits to the bank.2.Partners with various advisors, team leaders, and administrators to understand and assess amounts due on all accounts (ex. class dues, exams, athletic fees, parking fees, etc.).

Follows up on all past due balances, on a regular basis. Creates and provides status reports as needed, while understanding the importance of student confidentiality.3.Utilizes multiple software management systems (i.e. student information system, food services, and accounting) to assess, collect, and post internal and external transactions, issues past due notices on balances due. Processes refunds when necessary.4.Verifies compliance with M.G.L.

Ch. 30B and assists with processing purchase orders. Reconciles American Express transactions to process payment on the bi-weekly warrant, including confirmation that goods were received or services were rendered.5.Other procurement related responsibilities include submitting required advertisements and awards for public bids (IFB, RFP, RFQ, etc.) to the Central Register, Public Purchase, local media outlets (such as the Worcester Telegram and Gazette) and internal web postings. 6.In conjunction with the Accounts Payable Coordinator, maintains fixed asset financial database with related depreciation and roll-forward schedules for inclusion in the annual financial statements.

Maintains fixed asset financial database by importing procured equipment >$5,000 for capitalization and relevant equipment < $1,000 for inventory purposes (includes assignment of asset classification), records disposal transactions to remove assets from service, and generates/reconciles year-end financial reports. Manages physical inventory process with vocational coordinators and assigns and/or physically affixes asset inventory tags.7.Acts as primary backup to the Accounts Payable Coordinator in the processing of the bi-weekly payables warrant. Verifies department head approval to pay (i.e. goods received in good working order or services rendered and complete), enters invoices for payment, processes warrant from start to finish, and generating and distributing accounts payable checks.8.Performs direct entry of journal entries at the request of the Business Manager.9.Provides skilled administrative services for various aspects of the Business Office, including sales and meals tax reconciliation, ordering supplies, adding funds to the postage machine and preparing quarterly Medicaid claims.10.Performs year-end rollover of receivable software.

Ensures accurate setup, balance forward, and ongoing maintenance of student accounts.11.Act as general Business Office receptionist. Cover Business Office telephones as needed. Act as liaison for student and parent inquiries and initial contact with staff.12.Exercise office practices which ensure the highest degree of protection and security of accounting and student files maintained in the Business Office. Conduct all office procedures and business affairs in accordance with guidelines and policies approved by the School Committee.13.Undertake additional and/or special assignments as requested by the Business Manager.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty with a high degree of accuracy and confidentiality. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1.Successful work experience, preferably in a school environment, in accounts receivable/collections, fixed assets, procurement and customer service. Awareness of municipal government accounting practices and procurement laws is preferred.2.High School diploma or equivalent and a minimum of 3-5 years accounts receivable, fixed assets, procurement and various business office responsibilities.3.Demonstrate ability to multi-task with competing priorities, strong math skills, detail oriented, problem-solving, conflict resolution, bookkeeping, strong organizational skills and team player mentality.4.Experience with accounting software (Infinite Visions), Microsoft Office Suite (Word, Excel, PowerPoint) and modern office electronic equipment (such as postage meters and multi-function printers/copiers).5.Ability to successfully utilize several software applications simultaneously, being mindful of student account information, chart of accounts, and knowledge of windows-based software functions.6.Excellent communication skills (verbal and written) and ability to professionally interact with various constituents, officials, parents, staff and others (i.e.

pleasant attitude/demeanor, courteous, helpful, etc.). Customer service focused, responding professionally and timely to questions and/or conflict resolution.7. Possess physical and emotional capacity to fulfill responsibilities and duties expected. This position involves sitting at a desk for several hours a day, hand/wrist movement as in writing or using a computer keyboard/mouse.

Other activities may include moderate to frequent physical exertion in body movements such as reaching, bending and twistingCompensation and Terms of Employment: 1.Compensation based on qualifications and experience. Salary Range: $58,000 - $62,000, paid bi- weekly. Full year assignment - 52 weeks, Five (5) days per week, Seven and one half (7.5) hours per day / 37.5 hours per week. Targeted workday 8:00 AM to 4:00 PM with half hour unpaid duty-free lunch.

Extended hours may be necessary at times to meet deadlines.2.The school district will provide necessary facilities, equipment, materials and supplies needed to accomplish assignment.3.Training will be underwritten when required.4.All benefits and entitlements available to Full Year Support Personnel will be provided. Those include: 4.1.Paid vacation, sick days, personal days, and holidays.4.2.Medical/Dental/Vision/Life insurance, Flexible Spending Account, Identity Protection Plan, pension provisions, and professional improvement.