Accounts Receivable Executive

Role Summary:

The Accounts Receivable (AR) Specialist is responsible for the timely and accurate processing of invoices, managing customer accounts, and ensuring the prompt collection of outstanding debts. This role requires strong organizational skills, meticulous attention to detail, and a professional, yet firm, approach to credit and collections. The AR Specialist will play a critical role in maintaining the financial health of the organization.

Key Responsibilities:

Invoicing and Processing

· Generate, prepare, and distribute high-volume invoices and statements to customers accurately and on schedule.

· Process and post daily cash receipts, ensuring all payments are correctly applied to customer accounts (A/R ledger).

· Maintain accurate records of all financial transactions, including sales tax compliance and adjustments.

· Ensure accurate invoicing and tracking for sales, warranties, and returns of physical assets, such as digital devices, reconciling quantity shipped against quantity billed.

· Reconcile the Accounts Receivable ledger to ensure all payments are accounted for and properly posted.

Collections and Account Management

· Proactively monitor customer account balances to identify delinquent accounts.

· Execute professional collection activities via phone, email, and formal letters to secure timely payments, adhering to company policy and collection standards.

· Resolve complex customer billing discrepancies and payment issues by liaising with sales, customer service, and other internal departments.

· Manage credit limits for existing customers and assist with new customer credit application reviews.

· Prepare weekly and monthly aging reports and collection forecasts for management review.

Reporting and Compliance

· Assist with month-end and year-end close processes related to Accounts Receivable.

· Prepare journal entries related to AR, including bad debt expense and accruals.

· Ensure all AR procedures and documentation comply with internal controls and accounting standards (e.g., GAAP).

· Maintain a detailed log of all collection efforts and customer communication.

Qualifications:

Required Skills and Experience

· Associates or Bachelor's degree in Accounting, Finance, or a related field (or equivalent professional experience).

· Minimum of 3 years of hands-on experience in Accounts Receivable, collections, or general accounting.

· Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle), Inventory/Asset Management Systems (e.g., NetSuite, Microsoft Dynamics), and Microsoft Office Suite, especially advanced Microsoft Excel skills (VLOOKUP, Pivot Tables).

· Proven track record of managing an AR portfolio, reducing days sales outstanding (DSO), and resolving collection issues.

· Strong verbal and written communication skills with the ability to handle difficult conversations professionally and maintain positive client relationships.

Preferred Qualifications

· Experience in the consumer electronics or hardware logistics environment.

· Knowledge of foreign currency transactions and international invoicing, if applicable.

· Certification such as Accounts Receivable Certification (ARC) or similar.

Why Join Us?

Digital Devices offers a dynamic, collaborative environment where your contributions are highly valued. We are committed to fostering professional growth and providing a comprehensive benefits package:

· Competitive salary and performance-based bonuses.

· Comprehensive health insurance.

· Opportunities for professional development and continuous training in financial systems.

Job Type: Full-time

Work Location: In person